Administration Support Officer

Canberra Health Services; Canberra; On-site; AUD 87,000 - 93,000; Full time

Benefits offered by this job

Competitive pay

Flexible working conditions

Employee Assistance Program

Onsite facilities (cafes, staff areas)

Job summary

Canberra Health Services is seeking an Administration Support Officer to join Facilities Management in Canberra. This full-time permanent role focuses on handling high-volume invoice processing, updating maintenance systems and providing financial support data management.

You will deliver high-level customer service, manage records in compliance with legislation, and support secretariat tasks including meeting coordination and minute taking. Flexibility and strong communication are essential.

Qualifications

• Proactive, flexible and adaptable.
• Strong communication and interpersonal skills.
• High level of attention to detail and accuracy.
• Professional and customer-focused approach.

Responsibilities

• Manage high-volume invoice processing and invoice management.
• Update maintenance systems and maintain related financial support data.
• Provide high-level customer service for maintenance requests and inquiries.
• Contribute to continuous improvement of workplace processes.
• Manage documentation in line with records management legislation.
• Provide administrative and secretariat support across Facilities Management.
• Coordinate meetings, take minutes and follow up actions.
• Liaise with clients, staff, managers and key stakeholders to deliver quality outcomes.

Job description

Administration Support Officer to Facilities Management | Full-time Permanent

Canberra Health Services

Canberra ACT

86,750 to 93,416 a year

Closes: 26 October 2026

Classification: Administrative Services Officer Class 4

Salary: 86,750 to 93,416 plus superannuation

Position No: 57347 to 02S5V

Directorate: Canberra Health Services

Advertised (Gazettal date): 16 October 2026

What can we offer you:

Competitive pay rates and excellent working conditions within a tertiary hospital.

Salary Packaging with many options that provide full fringe benefits tax concessions.

Flexible working conditions.

Access to Employee Assistance Program.

Access to onsite Physiotherapists.

Access to onsite cafes, staff cafeteria, pharmacy and gift shop.

About the Role:

Love keeping things running smoothly? Thrive on delivering outstanding service and juggling multiple priorities? Join our team and make a real impact every day.

In this role, you will be responsible for managing high-volume invoice processing, including invoice management, updating maintenance systems, and maintaining associated financial support data. You will provide high-level customer service in response to maintenance requests and enquiries, while contributing to the continuous improvement of workplace processes and procedures to enhance client service delivery and operational efficiency.

You will also manage documentation in accordance with records management legislation and organisational requirements, provide administrative and secretariat support across Facilities Management, including meeting coordination, minute taking and follow-up actions, and liaise with clients, staff, managers and key stakeholders to support the delivery of quality outcomes.

To be successful in this role, you will be proactive, flexible and adaptable, with the ability to thrive in a changing work environment. You will possess strong communication skills, with the ability to develop and maintain effective relationships with both internal and external stakeholders. A high level of attention to detail, coupled with a professional and customer-focused approach, will be key to your success.

Note: Please note prior to commencement successful candidates will be required to:

Note: Please note the Facilities Management Office is open from 7am-4pm and has a rotational roster to ensure all office hours are filled. The successful applicant will need to be able to start work at 7am.

Note: Under the ACTPS employment framework you may be placed in another role where required for the efficient administration of the service.

Canberra Health Services (CHS) is focussed on the delivery of high quality, effective, person centred care. It provides acute, sub-acute, primary and community?based health services, to the Australian Capital Territory (ACT) and surrounding region. More information can be found on the CHS website.

Our Vision: creating exceptional health care together

Our Role: to be a health service that is trusted by our community

Our Values: Reliable, Progressive, Respectful and Kind

CHS is committed to workforce diversity and to creating an inclusive workplace. As part of this commitment, we welcome applications from all diversity groups. Aboriginal and Torres Strait Islander peoples, people with disability and people who identify as LGBTQIA+ are particularly encouraged to apply.

The ACT public service is committed to closing the gap, underpinned by the belief that when Aboriginal and Torres Strait Islander people have a genuine say in the design and delivery of policies, programs and services that affect them, better life outcomes are achieved. More information can be found here ACT Closing the Gap Implementation Plan to ACT Government Transparency Portal.