F&B Admin & Operations Coordinator

Balgownie Estate; Melbourne; On-site; AUD 34,000 - 44,000; Part time

Job summary

Balgownie Estate is seeking a Casual Food & Beverage Administrator to support our restaurants, cellar door, events and guest experiences. You will handle ordering, stocktakes, invoices, system updates and training records, ensuring accurate records and smooth operations.

Ideal candidates are highly organised, precise, and comfortable working with multiple systems. RSA certification is required or willingness to obtain; hospitality or F&B admin experience is preferred.

Qualifications

• Administration experience required with strong organisational skills.
• Excellent time management and high attention to detail.
• Professional communication and ability to follow processes.
• Current RSA certification or willingness to obtain.
• Hospitality or F&B admin experience preferred.
• Experience with inventory, purchasing or accounts administration.
• Familiarity with POS, booking or inventory systems.
• Stocktake and inventory control knowledge.

Responsibilities

• Manage Food & Beverage administration and departmental records.
• Process invoices and support supplier administration.
• Assist with stocktakes, inventory records and ordering processes.
• Update POS systems, menus and pricing information.
• Maintain booking system information and guest communications.
• Coordinate training, onboarding and compliance records.
• Prepare reports, documents and operational trackers.
• Support menu launches, events and seasonal initiatives.

Skills

Administration experience

Organisation & time management

Attention to detail

Professional communication

Independence & process adherence

RSA certification

Hospitality or F&B admin

Inventory/purchasing/accounts admin

POS/booking/inventory systems

Stocktake knowledge

Tools

POS software

Booking system

Inventory management software

Job description

Balgownie Estate is seeking a Casual Food & Beverage Administrator to support our restaurants, cellar door, events and guest experiences. You will handle ordering, stocktakes, invoices, system updates and training records, ensuring accurate records and smooth operations.

Ideal candidates are highly organised, precise, and comfortable working with multiple systems. RSA certification is required or willingness to obtain; hospitality or F&B admin experience is preferred.