Food & Beverage Administrator

Balgownie Estate; Melbourne; On-site; AUD 34,000 - 44,000; Part time

Job summary

Balgownie Estate is seeking a Casual Food & Beverage Administrator to support our restaurants, cellar door, events and guest experiences. You will handle ordering, stocktakes, invoices, system updates and training records, ensuring accurate records and smooth operations.

Ideal candidates are highly organised, precise, and comfortable working with multiple systems. RSA certification is required or willingness to obtain; hospitality or F&B admin experience is preferred.

Qualifications

• Administration experience required with strong organisational skills.
• Excellent time management and high attention to detail.
• Professional communication and ability to follow processes.
• Current RSA certification or willingness to obtain.
• Hospitality or F&B admin experience preferred.
• Experience with inventory, purchasing or accounts administration.
• Familiarity with POS, booking or inventory systems.
• Stocktake and inventory control knowledge.

Responsibilities

• Manage Food & Beverage administration and departmental records.
• Process invoices and support supplier administration.
• Assist with stocktakes, inventory records and ordering processes.
• Update POS systems, menus and pricing information.
• Maintain booking system information and guest communications.
• Coordinate training, onboarding and compliance records.
• Prepare reports, documents and operational trackers.
• Support menu launches, events and seasonal initiatives.

Skills

Administration experience

Organisation & time management

Attention to detail

Professional communication

Independence & process adherence

RSA certification

Hospitality or F&B admin

Inventory/purchasing/accounts admin

POS/booking/inventory systems

Stocktake knowledge

Tools

POS software

Booking system

Inventory management software

Job description

Casual Temporary Associate

Posted 15 Oct 2026

Description

Casual Food & Beverage Administrator

Join the Food & Beverage team at Balgownie Estate and play a key role behind the scenes supporting our restaurants, cellar door, events and guest experiences. This position is ideal for an organised administrator who enjoys working with systems, coordinating information and keeping operations running smoothly.

About the Role

Reporting to the Food & Beverage Director, you'll provide administrative support across ordering, inventory, invoices, system updates, training records and general departmental administration. This is a hands‑on support role that works closely with managers, suppliers and internal departments to ensure accurate records and efficient processes.

Key Responsibilities

• Manage Food & Beverage administration and departmental records
• Process invoices and support supplier administration
• Assist with stocktakes, inventory records and ordering processes
• Update POS systems, menus and pricing information
• Maintain booking system information and guest communications
• Coordinate training, onboarding and compliance records
• Prepare reports, documents and operational trackers
• Support menu launches, events and seasonal initiatives

About You

You are highly organised, detail-oriented and comfortable working across multiple systems and priorities. You enjoy administration, have strong communication skills and take pride in accuracy.

To be successful, you will have:

• Previous administration experience
• Excellent organisation and time management abilities
• High attention to detail
• Professional communication skills
• Ability to work independently and follow established processes
• Current RSA (or willingness to obtain)
• Hospitality or Food & Beverage administration experience
• Inventory, purchasing or accounts administration experience
• Exposure to POS, booking or inventory systems
• Stocktake and inventory control knowledge

Company Overview

Award winning wine, unique accommodation, and business events venue.