Expression Of Interest – Exam Supervisors

Caulfield Grammarians' Association; Melbourne; On-site; AUD 34,000 - 48,000; Part time

Job summary

Caulfield Grammar School is seeking Casual Assistant Exam Supervisors to join our Exam Supervision Team across Caulfield Campus and Wheelers Hill Campus. You will help with the secure receipt, storage and distribution of examination materials and ensure compliance with VCAA regulations.

You will support the examination space, guide students to their seats, collect papers and assist staff on key dates. Applicants must meet VCAA eligibility and hold or be willing to obtain a valid WWCC before

Qualifications

• Experience in a school or examination environment is beneficial.
• Ability to stay calm under pressure during exams.
• Ability to guide students and maintain order during examinations.
• Meet the eligibility requirements defined by the VCAA and WWCC requirements.

Responsibilities

• Be available for all key examination dates.
• Adhere to VCAA rules and regulations and school procedures.
• Prepare examination spaces and direct students to seats.
• Collect exam papers and assist with materials.
• Support staff to ensure smooth examination operations.

Skills

Calm under pressure

Student supervision

Rule following

WWCC eligible

Job description

Caulfield Campus, Wheelers Hill - Senior Campus

#LI-DNI

About Us

Caulfield Grammar School is an internationally recognised, independent, co-educational school committed to providing exceptional educational opportunities from Early Learning through to Year 12. With over 3700 students across 4 campuses and our Student Experience Programs in Yarra Junction and Kakadu, Caulfield Grammar passionately strives to deliver innovative specialist educational programs enabling quality learning every day, in every experience, for every learner, for life.

The Role

Caulfield Campus | Wheelers Hill Campus

Our Exam Supervision Team play a vital roles in overseeing both VCAA and internal examinations in accordance with all VCAA regulations and School procedures. These positions are responsible for the secure receipt, storage, and distribution of examination materials, ensuring the highest standards of integrity and compliance.

Our Exam Supervision Team is also seeking expression of interests from Casual Assistant Exam Supervisors to work alongside the Chief Examination Supervisor. These roles provide essential logistical and supervisory support, managing a designated section of the exam room, ensuring students adhere to all examination rules and maintaining a fair, supportive environment. Preparing the examination space, directing students to their seats, collecting exam papers, and assisting with any additional materials or support students may require helping guide students through their end‑of‑semester and VCE examinations.

The VCAA requirements to be an Assistant Exam Supervisors state that you are not:

1. Related to, or associated with, any student required to sit the GAT or any student undertaking a VCE Unit 3 or 4 study in 2026 at the school where I am employed.
2. Teaching any student required to sit the GAT or teaching any student in a VCE Unit 3 or 4 study in 2026.
3. Tutoring a student required to sit the GAT or tutoring a student in a VCE Unit 3 or 4 study in 2026 at the school where I am employed.
4. Related to or associated with any person engaged in teaching, tutoring or coaching any students required to sit the GAT, or any students undertaking a VCE Unit 3 or 4 study in 2026, or any school personnel engaged in organising or checking VCE external assessment materials at the school where I am employed.
5. Employed at the school as a teacher (excluding CRT) or member of the administration staff.

Our key dates for examinations are as follows:

• Semester 1 Year 10 and 11 Exams – Friday 5th June to Thursday 18th June
• GAT – Tuesday 16th June – All Day
• VCE Units 3/4 Trial Exams – Monday 28th September to Monday 5th October
• End-of-Year VCAA Exams – Monday 26th October to Wednesday 18th November (Commencing with the English exam on Monday 26th October)
• Semester 2 Year 10 and 11 Exams – Monday 9th November to Thursday 19th November

Key Duties

• Be available for all key examination dates
• Adhere to all VCAA rules and regulations, ensuring there are no conflicts of interest. If a conflict arises, immediately inform the Chief supervisor.
• Follow procedures for the conduct of VCE examinations, including the distribution and collection of exam materials
• Maintain, within the school’s established guidelines, proper order and discipline among students
• Support relevant school personnel to ensure procedures are followed if a student becomes ill or in case of emergency
• Ensure acceptable student behaviour at all times
• Model and live the Caulfield Grammar School values and behaviours

Skills and Experience

• Experience with working within a school or examination environment is beneficial
• Ability to be calm under pressured situations
• Ability to keep students relaxed during their examinations
• Meet the eligibility requirements defined by the VCAA
• Hold, or be willing to obtain prior to commencement, a valid Employment Working with Children Check (WWCC)

For further information please see Position Description.

Why Caulfield Grammar School

Our culture is defined by the five values: Pursuing Excellence, Inspiring Creativity, Thriving Together, Embracing Diversity, and Living Wholeheartedly. These values guide the way we work together with passion and authenticity based on our guiding principle of a Mind for Life.

For more information about pursuing a career of excellence at Caulfield Grammar School, please visit our Careers Page.

Our Benefits

• Competitive base and Superannuation
• Continuous professional development opportunities
• Access to outstanding facilities and resources with free onsite parking
• Health & Wellbeing activities throughout the year
• Employee Assistance Program (EAP)

Enquiries: [e-mail]

Caulfield Grammar School is committed to ensuring the safety and wellbeing of our School community. All employees, direct/indirect contact volunteers, third party contractors and external education providers are required to comply with our Child and Youth Safe Policy and our Child and Youth Safe Code of Conduct.

Applicants will be required to undergo background checks as per the Schools Security Vetting Policy and guidelines.