Executive Support Specialist for Leadership Team

C015 APT MANAGEMENT SERVICES PTY LIMITED; City of Melbourne; On-site; AUD 65,000 - 80,000; Full time

Job summary

APA is seeking a Team Assistant within the Legal, Governance and Regulatory division to provide comprehensive administrative support to the Leadership Team. The role supports five General Managers including the Company Secretary and requires meticulous coordination, proactive communication and strong organisational skills.

You'll leverage Microsoft 365 across Outlook, Teams, Word and PowerPoint, and work with ERP/workflow systems.

Qualifications

• Demonstrated experience in an administrative support role within a corporate environment.
• Experience supporting multiple leaders and managing competing priorities.
• Processing purchase orders, invoices and expense claims.
• Using finance, ERP or workflow systems to support day-to-day operations.
• Workday experience is highly regarded.

Responsibilities

• Manages calendars, meetings and travel arrangements.
• Processes purchase orders, invoices and expense claims, including receipting.
• Coordinates periodic team events and offsites.
• Maintains accurate records, systems and documentation.
• Onboards new team members and supports company secretariat administration.
• Provides leave coverage when required.

Skills

Organisational skills

Proactive

Attention to detail

Stakeholder management

Time management

Tools

Microsoft 365

Workday

ERP systems

Job description

APA is seeking a Team Assistant within the Legal, Governance and Regulatory division to provide comprehensive administrative support to the Leadership Team. The role supports five General Managers including the Company Secretary and requires meticulous coordination, proactive communication and strong organisational skills.

You'll leverage Microsoft 365 across Outlook, Teams, Word and PowerPoint, and work with ERP/workflow systems.