Executive Support Specialist - Admin & Records

Whizdom; Sydney; On-site; AUD 65,000 - 75,000; Full time

Job summary

Whizdom in Parramatta, NSW is seeking an Administrative Support Officer to provide essential administrative and support services for the team. This role involves records management, routine correspondence, and coordinating meetings and events to ensure smooth operation.

The position requires handling information flow, preparing documents, and managing the generic email inbox, with pre-employment screening required. Duration is until end of December 2026, located in Parramatta.

Qualifications

• Experience providing administrative support in a government or corporate environment.
• Ability to manage records and correspondence.
• Experience coordinating meetings and events.

Responsibilities

• Provide a range of administration and support services including records management, routine correspondence and meeting and event coordination to support the effective operation of the team/unit
• Collect and compile information, and prepare documents and correspondence in line with quality and organisational requirements to support information flow and inform decision making
• Complete routine financial transactions and purchasing services ensuring compliance with agency standards and procedures
• Respond to inquiries, and elevate and redirect issues as needed to ensure the provision of accurate information
• Update and maintain records and databases and comply with administration systems and processes to ensure that all information is accurate, stored correctly and accessible
• Administer and coordinate the generic email inbox
• Deliver multiple administrative support activities and services in line with agreed standards, timeframes, and milestones

Skills

Administrative support

Records management

Meeting coordination

Financial transactions

Communications

Job description

Whizdom in Parramatta, NSW is seeking an Administrative Support Officer to provide essential administrative and support services for the team. This role involves records management, routine correspondence, and coordinating meetings and events to ensure smooth operation.

The position requires handling information flow, preparing documents, and managing the generic email inbox, with pre-employment screening required. Duration is until end of December 2026, located in Parramatta.