Executive Support & Projects Specialist

Colac Otway Shire; Geelong; On-site; AUD 77,000 - 88,000; Part time

Job summary

Colac Otway Shire Council is seeking a motivated Division Support Officer to join our Corporate Services team in regional Victoria. This permanent part-time role provides administrative, coordination and project support across multiple functions, including Finance, IT, Procurement and People & Culture.

Reporting to the General Manager Corporate Services, you'll handle executive support, coordinate reports and meetings, assist with research and records, and contribute to recruitment and

Qualifications

• Experience in administration or executive support roles.
• Strong organisational skills and ability to manage competing priorities.
• Excellent written and verbal communication.
• Ability to handle confidential information with discretion.
• Proficient in Microsoft Office applications.

Responsibilities

• Provide executive and administrative support to the General Manager Corporate Services.
• Coordinate reports, correspondence, meetings and divisional activities.
• Assist with research, report preparation, record management and business support functions.
• Support projects, initiatives and events across the Corporate Services Division.
• Provide administrative support to the People & Culture function, including recruitment, onboarding, training and employee engagement activities.

Skills

Executive support

Administration

Coordination

Communication

Record keeping

Confidentiality

Teamwork

Time management

Tools

Microsoft Office

Job description

Colac Otway Shire Council is seeking a motivated Division Support Officer to join our Corporate Services team in regional Victoria. This permanent part-time role provides administrative, coordination and project support across multiple functions, including Finance, IT, Procurement and People & Culture.

Reporting to the General Manager Corporate Services, you'll handle executive support, coordinate reports and meetings, assist with research and records, and contribute to recruitment and