Division Support Officer for Corporate Services

Careers at Council; Colac; On-site; AUD 77,000 - 88,000; Part time

Job summary

Colac Otway Shire Council is seeking a Division Support Officer to join the Corporate Services team in Colac. You will provide executive and administrative support to the General Manager Corporate Services and coordinate reports and meetings across multiple functions.

This permanent part-time role offers the chance to contribute to finance, IT, property, procurement, WHS and People & Culture initiatives while handling confidential information with discretion and professionalism.

Qualifications

• Experience in an administration, executive support or business support role.
• Strong organisational skills and the ability to manage competing priorities.
• Exceptional attention to detail and high level of record-keeping.
• Demonstrated ability to exercise sound judgement, maintain confidentiality and handle sensitive information.

Responsibilities

• Provide executive and administrative support to the General Manager Corporate Services.
• Coordinate reports, correspondence, meetings and divisional activities.
• Assist with research, report preparation, record management and business support functions.
• Support projects, initiatives and events across the Corporate Services Division.
• Provide administrative support to People & Culture, including recruitment and onboarding activities.

Skills

Administration

Organisation

Communication

Discretion

MS Office

Tools

Microsoft Office

Record keeping systems

Job description

Organisation Exposure | Coastal & Country Lifestyle | Regional Victoria

Support leaders. Coordinate projects. Be part of what keeps Council running.

Permanent Part-Time (30.4 hours per week / 4 days per week)
Band 5 - $77,392.64 to $88,025.60 per annum pro rata plus superannuation

Colac Otway Shire Council is seeking an organised, proactive and people-focused Division Support Officer to join our Corporate Services team.

This is a unique opportunity to work directly with the General Manager Corporate Services while supporting a diverse portfolio including Finance, Information Technology, Property, Procurement, Workplace Health and Safety and People & Culture. You'll provide high-quality administrative and project support, coordinate key initiatives and manage sensitive and confidential information with professionalism and discretion.

Why You'll Love Living and Working in Colac Otway

This role offers more than administration. It offers variety, purpose and the opportunity to make a genuine contribution to your community.

• Work closely with senior leaders and gain exposure to a broad range of corporate functions.
• Be involved in projects and initiatives that support the delivery of important community services.
• Enjoy variety, autonomy and opportunities to develop your skills and experience.
• Be part of a supportive, collaborative and values-driven organisation.
• Leave the traffic behind and enjoy an exceptional coastal and country lifestyle.

About Colac Otway Shire Council

Located approximately two hours south-west of Melbourne and one hour from Geelong, Colac Otway Shire offers the best of both worlds, a rewarding professional career and an outstanding quality of life.

Home to the iconic Great Ocean Road, the Otway rainforests, pristine beaches, lakes and vibrant regional communities, the region is renowned for its natural beauty and lifestyle opportunities. Whether you’re looking for ocean views, country living, outdoor adventure or a close-knit community, Colac Otway offers an enviable place to live, work and thrive.

At Colac Otway Shire Council, we are committed to creating a workplace that is supportive, inclusive and respectful. We believe our people are our greatest asset and are passionate about building a positive culture where people can grow, contribute and make a difference.

About the Role

Reporting to the General Manager Corporate Services, this position provides administrative, coordination and project support across the Corporate Services Division.

Key responsibilities include:

• Providing executive and administrative support to the General Manager Corporate Services.
• Coordinating reports, correspondence, meetings and divisional activities.
• Assisting with research, report preparation, record management and business support functions.
• Supporting projects, initiatives and events across the Corporate Services Division.
• Providing administrative support to the People & Culture function, including assistance with recruitment, onboarding, training and employee engagement activities.

About You

You are highly organised, take pride in producing quality work and understand the importance of trust, professionalism and confidentiality.

To be successful in this role, you will bring:

• Experience in an administration, executive support or business support role.
• Strong organisational skills and the ability to manage competing priorities.
• Exceptional attention to detail and highly developed record-keeping skills.
• Demonstrated ability to exercise sound judgement, maintain strict confidentiality and handle sensitive personal, organisational and commercial information with professionalism, discretion and integrity.
• Excellent written and verbal communication skills.
• Strong computer skills and experience using Microsoft Office applications.
• A proactive approach, sound judgement and the ability to work independently and as part of a team.

Colac Otway Shire Council is a Child Safe Organisation and is committed to creating a diverse and inclusive workplace. We are proud to be an Equal Opportunity Employer.