Executive Support & Project Coordinator

Victorian Civil and Administrative Tribunal (VCAT); City of Melbourne; On-site; AUD 90,000 - 120,000; Full time

Job summary

Victorian Civil and Administrative Tribunal (VCAT) in Melbourne is seeking an Executive & Project Support Officer to provide high-level executive support to two Executive Directors while coordinating key projects and strategic initiatives across the organisation.

In this fast-paced role you will manage diary management, meeting coordination, briefings and governance documentation, helping priorities be delivered, risks managed and outcomes achieved through strong stakeholder collaboration.

Qualifications

• experience providing high-level executive or administrative support in a complex environment
• excellent organisation, prioritisation and time management skills
• strong written communication skills, including experience preparing briefings, reports and correspondence
• demonstrated stakeholder engagement and relationship management capability
• proven capacity to independently manage workload and competing demands with a high degree of autonomy
• experience coordinating projects, governance activities or business initiatives
• the ability to work with initiative, sound judgement and a high degree of professionalism and confidentiality

Responsibilities

• providing high-level executive support, including diary management, meeting coordination, correspondence management and administrative support for two Executive Directors
• coordinating strategic projects and organisational transformation initiatives.
• preparing briefings, reports and governance documentation for key stakeholders
• building strong stakeholder relationships and support cross-functional collaboration
• monitoring risks, issues and priorities across portfolios, helping to drive collaboration and successful project delivery
• supporting divisional operations through procurement, invoicing, onboarding and other business support activities

Skills

Executive support

Stakeholder management

Project coordination

Governance coordination

Confidential information handling

Job description

Victorian Civil and Administrative Tribunal (VCAT) in Melbourne is seeking an Executive & Project Support Officer to provide high-level executive support to two Executive Directors while coordinating key projects and strategic initiatives across the organisation.

In this fast-paced role you will manage diary management, meeting coordination, briefings and governance documentation, helping priorities be delivered, risks managed and outcomes achieved through strong stakeholder collaboration.