Senior Executive Assistant & Trusted Partner

Vocus

City of Melbourne

On-site

AUD 65,000 - 90,000

Full time

14 days+

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Job summary

Vocus in Melbourne, Australia is seeking an experienced Executive Assistant to support two executives in a fast-moving, commercially focused environment. You will help keep leaders organized, prepared and focused on business priorities by delivering proactive, high-quality administrative support.

This role combines disciplined diary and workflow management with strong coordination, communication and stakeholder engagement.

Qualifications

Senior executive assistant experience in a complex corporate environment.
Proven diary, travel, expenses and executive workflows management.
Excellent written and verbal communication with discretion for confidential information.
Experience supporting leadership meetings or Board materials is desirable.

Responsibilities

Manage complex diaries and scheduling while protecting time for critical work.
Manage inboxes and correspondence, triaging matters and tracking commitments.
Coordinate travel, expenses, approvals and other administrative requirements.
Coordinate leadership meetings, planning sessions and events.
Prepare and review correspondence, presentations and briefing materials.
Understand priorities and stakeholder requirements of allocated executives.
Support leadership activities including meetings, travel, invoices and follow-up.