Executive Support & Operations Manager

Kineticgroup; Gold Coast City; On-site; AUD 110,000 - 150,000; Full time

Job summary

Kinetic is seeking a Manager – Business Support in Molendinar, Queensland. This role provides high‑quality executive, operational and business support to the Executive General Manager and business units, coordinating teams, reporting and processes to keep the unit running efficiently.

You will lead administrators, manage the ELT operating rhythm, plan projects and events, handle budgets and stakeholder engagement, and protect confidential information with discretion and integrity.

Qualifications

• Experience in an executive support or business operations role.
• Ability to coordinate teams, projects and events.
• Strong organizational skills and attention to detail.
• Professional, service-oriented approach with stakeholders at all levels.
• Experience handling confidential information.

Responsibilities

• Lead and coordinate Business Administrators, setting priorities and maintaining service standards.
• Run the leadership team’s operating rhythm, including meetings, papers, minutes and action tracking.
• Provide project coordination support with planning, milestones and risk logs.
• Coordinate stakeholders, working groups and steering committees; track actions and dependencies.
• Prepare briefing notes, presentations and reporting inputs for ELT and Board.
• Manage the Executive General Manager’s diary, travel and correspondence with sound judgment.
• Act as key contact for internal and external stakeholders on the EGM’s behalf.
• Handle confidential information with discretion and integrity.
• Manage purchasing, invoicing, supplier coordination and budget tracking.
• Plan and deliver leadership sessions, town halls, conferences and events.
• Support team onboarding, offboarding, communications and updates.

Skills

Executive support

Business operations

Team coordination

Stakeholder management

Financial administration

Calendar & travel management

Tools

Microsoft Office

Job description

Kinetic is seeking a Manager – Business Support in Molendinar, Queensland. This role provides high‑quality executive, operational and business support to the Executive General Manager and business units, coordinating teams, reporting and processes to keep the unit running efficiently.

You will lead administrators, manage the ELT operating rhythm, plan projects and events, handle budgets and stakeholder engagement, and protect confidential information with discretion and integrity.