Executive Support Officer – Hybrid, 12-Month Contract

Sydney Water; Sydney; Hybrid; AUD 95,000 - 128,000; Part time

Benefits offered by this job

Competitive Remuneration

Hybrid Work Environment

Continuous Professional Growth

24/7 Wellbeing Support

Discounted Private Health Insurance

Family First

Fitness Passport

Novated Leasing

Job summary

Sydney Water is seeking a proactive Management Support officer to provide high-quality support to senior managers across a busy, hybrid environment in Parramatta. You’ll manage diaries, coordinate meetings and travel, and deliver admin and financial support to ensure smooth operations and timely governance.

Join a collaborative team, contribute to continuous improvement, and engage with senior leaders to shape efficient processes while enjoying flexible work arrangements and a positive work-life

Qualifications

• Certificate III in Business Administration or equivalent.
• Minimum 3 years' experience providing admin support to senior leaders.
• Strong proficiency in Microsoft Office (Word, Excel, PowerPoint) with intermediate MS Office certification.
• Excellent interpersonal and client service skills.
• Australian Citizen or Permanent Resident.

Responsibilities

• Provide high-quality, client-focused management support to multiple senior managers, effectively prioritising competing requirements, managing diaries and inboxes, tracking actions and maintaining agreed service standards.
• Coordinate meetings, events and executive activities, including agendas, papers and minutes and follow-up actions, as well as functions, roadshows, team briefings, travel, conferences and other logistical arrangements.
• Deliver effective business administration and financial support, including purchasing and requisitions, p-card and expense reconciliation, document preparation and formatting, staff communications, awards administration and general administrative activities.
• Coordinate sensitive, confidential and time-critical activities, including Board and Executive papers, Ministerial correspondence, GIPA requests and subpoenas, exercising sound judgement, integrity and diplomacy when managing information and engaging with stakeholders.
• Contribute to a collaborative and continuously improving management support service by managing service requests, providing team and leave coverage, promoting administrative self-service, identifying process and knowledge improvements, and working collaboratively to deliver organisational priorities.

Skills

Diary management

Inbox management

MS Office

Communication

Prioritisation

Stakeholder engagement

Education

Certificate III in Business Administration

Tools

MS Office Certification

Job description

Sydney Water is seeking a proactive Management Support officer to provide high-quality support to senior managers across a busy, hybrid environment in Parramatta. You’ll manage diaries, coordinate meetings and travel, and deliver admin and financial support to ensure smooth operations and timely governance.

Join a collaborative team, contribute to continuous improvement, and engage with senior leaders to shape efficient processes while enjoying flexible work arrangements and a positive work-life