Executive Support Officer

Public Sector People; Sydney; On-site; AUD 69,000 - 83,000; Full time

Benefits offered by this job

Superannuation

Job summary

Public Sector People are partnering with a local government organisation to recruit for an Executive Support Officer in Sydney, NSW. This 3-month contract offers an hourly pay rate of $50-60 plus Super and an immediate start.

Responsibilities include providing administrative support to Corporate Performance and Governance & Risk teams, coordinating Council meeting agendas, arranging events, managing meetings rooms, and delivering executive support to the Mayor and Executive Team.

Qualifications

• Previous experience in an administrative, corporate support or executive support role.
• Experience working within a Council, government or corporate environment is highly desirable.
• Strong administrative skills with excellent attention to detail and accuracy.
• Demonstrated experience coordinating meetings, events and room bookings.

Responsibilities

• Provide administrative and operational support to the Corporate Performance and Governance & Risk teams.
• Coordinate printing, preparation and distribution of Council and Committee meeting agendas and business papers.
• Assist with set-up and pack-down of Council, Committee and Panel meetings, briefings and corporate events.
• Manage meeting room requirements, including catering, equipment, room configurations and general facilities support.
• Provide internal customer service to Council staff, Councillors and external stakeholders.
• Assist with purchasing, stationery management, stocktakes and processing invoices and purchase orders.
• Maintain accurate records and registers, including document registration and records management within HPE Content Manager.
• Provide support to the Mayor, Councillors and Executive Team, including deliveries and back-up chauffeur duties where required.
• Liaise with external service providers regarding building maintenance, servicing and operational requirements.
• Assist with in-house printing, scanning, document preparation and general corporate administration.
• Support the coordination of official Council events and ceremonial functions.
• Contribute to continuous improvement of administrative processes and procedures.

Skills

Administrative skills

Attention to detail

Time management

Communication

Interpersonal skills

Independence

Customer focus

Organisational skills

Job description

Public Sector People are partnering with a local government organisation to recruit for an Executive Support Officer.

Contract: 3 months | Immediate Start

Hourly Pay Rate: $50-60 p/h + Super

Responsibilities:

• Provide administrative and operational support to the Corporate Performance and Governance & Risk teams.
• Coordinate the printing, preparation and distribution of Council and Committee meeting agendas and business papers.
• Assist with the set-up and pack-down of Council, Committee and Panel meetings, briefings and corporate events.
• Manage meeting room requirements, including catering, equipment, room configurations and general facilities support.
• Provide internal customer service to Council staff, Councillors and external stakeholders.
• Assist with purchasing, stationery management, stocktakes and processing invoices and purchase orders.
• Maintain accurate records and registers, including document registration and records management within HPE Content Manager.
• Provide support to the Mayor, Councillors and Executive Team, including deliveries and back-up chauffeur duties where required.
• Liaise with external service providers regarding building maintenance, servicing and operational requirements.
• Assist with in-house printing, scanning, document preparation and general corporate administration.
• Support the coordination of official Council events and ceremonial functions.
• Contribute to continuous improvement of administrative processes and procedures.
• Previous experience in an administrative, corporate support or executive support role.
• Experience working within a Council, government or corporate environment is highly desirable.
• Strong administrative skills with excellent attention to detail and accuracy.
• Demonstrated experience coordinating meetings, events and room bookings.
• Experience with document preparation, printing, scanning and records management.
• Strong organisational and time management skills, with the ability to prioritise competing tasks.
• Excellent communication and interpersonal skills, with a professional and customer-focused approach.
• Ability to work independently and collaboratively within a team environment.
• Experience managing stationery, purchasing, invoices or administrative registers is advantageous.
• Ability to provide flexible support across a busy office environment and adapt to changing priorities.
• Valid Class C driver’s licence may be required for back-up driving duties.

For a confidential discussion, please contact Chloe Dallimore at **********@publicsectorpeople.com.au

Public Sector People is an equal opportunity employer. We embrace diversity and inclusion and are committed to creating a work environment that is supportive and empowering for all. We encourage qualified candidates of all backgrounds to apply.

To learn more about Public Sector People and our commitment to driving positive change in the public sector, please visit our website:https://www.publicsectorpeople.com.au