Executive Support Officer

City of Perth; Perth; On-site; AUD 102,000 - 108,000; Full time

Job summary

City of Perth is seeking an Executive Support Officer to provide high‑level administrative and project support to the General Manager Planning and Sustainability. You will manage the diary, coordinating meetings and producing briefing notes, reports, and presentations to keep workflows efficient.

Reporting to the General Manager Planning and Sustainability, you will help monitor records and implement improvements to administrative systems while maintaining confidentiality and discretion.

Qualifications

• Experience supporting an executive leader or equivalent level.
• Strong relationship-building skills with stakeholders at all levels.
• Excellent written and verbal communication with high attention to detail.
• Excellent time-management and organisational skills to manage competing priorities.
• Ability to work autonomously with confidentiality and discretion.

Responsibilities

• Proactively manage the General Manager’s diary, correspondence, and workflows.
• Coordinate agendas, minutes and supporting materials for meetings.
• Prepare and quality-assure executive documentation, including briefing notes and reports.
• Monitor alliance records, registers and workflows to ensure timely delivery.
• Provide project support and implement improvements to administrative systems.

Skills

Executive support

Stakeholder engagement

Written communication

Time management

Discretion

Job description

Planning and Sustainability | Administration/Personal Assistant/Secretarial

• $102,067 to $108,107 per annum, plussuperannuation
• Full-time, permanent
• CBD location

As the capital city of Western Australia, theCity of Perth is a Local Government that is ambitious for thefuture. To achieve our aims, we recruit the very best people whounderstand the City exists to enable and deliver the aspirationsof the community.

The Opportunity

As the Executive Support Officer at the City ofPerth, you will provide high-level administrative and projectsupport to enable the effective, efficient and timely managementof the General Manager Planning and Sustainability’s schedule,priorities and workflows.

Reporting to the General Manager Planning andSustainability within our Planning and Sustainability Alliance,your responsibilities would primarily include:

• Proactively managing the General Manager’sdiary, correspondence, recordkeeping and Alliancecommunications;
• Coordinating agendas, minutes, actions andsupporting materials for internal and externalmeetings;
• Preparing and quality-assuring executivedocumentation, including briefing notes, reports,presentations and speaking notes;
• Monitoring Alliance records, registers andworkflows to ensure documents are accurate, compliant anddelivered on time; and
• Providing project support and implementingimprovements to administrative systems, processes andreporting.

About You

To succeed in this role, you will possess:

• Demonstrated experience supporting anexecutive leader or working at an equivalent level;
• Strong relationship-building skills and theability to engage effectively with stakeholders at alllevels;
• Effective written and verbal communicationskills, with excellent attention to detail;
• Excellent time-management andorganisational skills, with the ability to manage competingpriorities and deadlines; and
• The initiative and judgment to workautonomously while maintaining confidentiality anddiscretion.

If your experience and capabilities match thesecriteria, we welcome your application.

Above all, you will live our values ofCommitment, Teamwork, Courage and Respect that allow us to cometogether to lead and support the community.

Please view the attached Application Pack tolearn more about the role and working at the City.

Eligibility

To be eligible to work for us, you will need todemonstrate:

• A right to work in Australia, such as abirth certificate, current passport or current visa;and
• A satisfactory National Police Clearancedated within the preceding three months.

We’re continuing to build a gender-equitableteam and a culture that’s just as diverse, inclusive andwelcoming as the City of Perth community. We encourageapplications from people of all ages, cultures, includingAboriginal and Torres Strait Islander peoples, abilities, sexualorientations and gender identities.

Canvassing of Elected Members during therecruitment process will disqualify yourapplication.

For further information please contact careers, team, 08 9461 3205 or e-mail [e-mail].

Attachments:
- Application Pack - Executive Support Officer.pdf
- Collection Notice.pdf