Executive Support Officer

NSW Reconstruction Authority; South Lismore; Hybrid; AUD 103,000 - 114,000; Full time

Benefits offered by this job

Flexible working practices

Learning and development opportunities

Wellbeing program

Job summary

NSW Reconstruction Authority is seeking an Executive Support Officer to back the senior leadership of Reconstruction Delivery. You will bring strong administrative and project management skills to deliver business services, including financial and human resources processes.

You will prepare correspondence, reports and presentations, balance customer service with timely responses, and support stakeholder meetings with diary management and data distribution.

Qualifications

• Experience providing high-quality executive support to senior leaders and executives.
• Ability to manage multiple priorities and projects with discretion and professionalism.
• Strong communication and stakeholder relationship skills to liaise with internal and external parties.

Responsibilities

• Prepare accurate correspondence, reports, and presentations aligned to quality standards.
• Balance customer service with responding to inquiries and coordinating tasks.
• Manage small projects and streamline administrative processes to support priorities.
• Provide secretarial support for meetings, including agenda papers and distribution of data.
• Coordinate meetings, workshops, and conferences including logistics and materials.
• Manage the Executive Director/Director’s diaries and reschedule appointments as needed.

Skills

Executive support

Project management

Stakeholder management

Communication

Organisational skills

Analytical thinking

Discretion

Tools

MS Office

PowerPoint

Calendar management

Job description

• Opportunity to join the Authority with your executive admin experience!
• Temporary full-time role until 30 June 2028 (35 hrs/week)
• Main office based in Port Macquarie (open to locations in regional NSW), with flexible/hybrid working environment.
• Salary relative to experience, and ranges from $102,936 - $113,579 + super

About The Role

As the Executive Support Officer, you will be supporting the senior leadership of Reconstruction Delivery, through your strong administrative and project management skills. You will undertake the timely delivery of a range of business services including financial and human resource processes.

• Prepare accurate and timely correspondence, reports and presentations in line with quality standards to meet client needs.
• Balance a high level of customer service with competing demands including the timely coordination of responses to customer inquiries.
• Manage small projects or related tasks and contribute to streamlining administrative and business processes, procedures and systems to support operational priorities.
• Provide secretarial and administrative support for stakeholder meetings and committees including managing agenda papers, providing reports and liaising with external organisations to obtain or distribute data, and drafting correspondence.
• Coordinate meetings, workshops and conferences including catering, room and equipment setup, distributing material, liaising with speakers and attendees, and clean up.
• Manage the Executive Director/Director’s diaries as required, to ensure the rescheduling appointments and conflicting demands are resolved.

About You

You hold strong judgement and the ability to operate in high-pressure, fast‑moving executive environments. You must be proactive and organised, with the ability to work both independently and as part of a team. Having excellent communication and the ability to manage competing priorities will be key to success. You must have high levels of analytic and problem-solving skills, and demonstrated application of discretion, professionalism and organisational awareness.

• Experience in providing administrative support to senior executives and developing effective stakeholder relationships, as well as reviewing briefing notes, submissions, and complex communications.
• Whilst flexible work arrangements are offered, it is required to be in the office at least 3 days per week due to the core functions of the role.
• Current NSW Drivers licence and willingness to drive and travel to perform the role.

Essential Requirements

• Demonstrated experience to provide high-quality executive support services in a professional and client focused manner.

About The Agency

The NSW Reconstruction Authority is a statutory corporation and executive agency of the Premier’s Department, that will improve how NSW plans for disasters and ensure that we recover from them faster.

To reduce the severity and impacts of disasters, the NSW Reconstruction Authority will complete critical planning and preparation with communities, businesses and government. When disaster does strike, we will get recovery started swiftly and coordinate reconstruction efforts across agencies, communities and other stakeholders.

Joining our team with a rewarding job in a community-driven agency is just the start. The Authority also offers:

• Flexible working practices
• Contemporary workspaces and technology
• Access to learning and development opportunities
• Employee assistance and wellbeing program (with a cool app)
• Workforce that values inclusion
• Competitive pay and conditions
• Fitness Passport with a choice of 200+ gyms and pools across NSW

Applications close Sunday 25th October at 3:55pm.

Should you require further information about the role please contact Emma Peden, Business Manager via [e-mail] or on 0419 962 512.

Great people come from all walks of life. At NSW Reconstruction Authority we are committed to creating a diverse, inclusive and flexible environment which reflects the community and customers we serve. We actively promote gender diversity in our workplaces, the employment of Aboriginal and Torres Strait Islander peoples, and the employment of people with a disability. We welcome and encourage applications from all people regardless of age, gender, ethnicity, cultural background or sexual orientation.

We encourage and support applications from people with a disability. If you require an adjustment to be made to the recruitment process (including alternate formats) please contact the Talent Team via [e-mail] or 0437 504 514 and reference the Job Title and Reference Number for the role in which you are requesting the adjustment for.