Executive Support Officer

Queensland Health; Cleveland; On-site; AUD 85,000 - 110,000; Full time

Benefits offered by this job

Family-friendly environment

Salary packaging

Professional development allowances

Employee wellness programs

Job summary

Bayside Health Service is seeking an Executive Support Officer to provide high-level administrative support to the Director of Medical Services and the Executive Services team across Bayside Health Service.

In a permanent full-time role, you will manage diaries, meetings and travel, coordinate communications, and maintain accurate records and documentation. You will also provide front-of-house and stakeholder support, upholding confidentiality in a busy public health environment.

Qualifications

• Advanced executive secretarial and diary management skills.
• Exceptional organisational and prioritisation abilities.
• High-level written and verbal communication skills.
• Advanced Microsoft Office and records management capabilities.

Responsibilities

• Provide high-level executive and secretarial support to senior leaders.
• Manage diaries, appointments, meetings, correspondence, travel and conferences.
• Coordinate and prioritise incoming and outgoing communications.
• Maintain accurate records, databases, filing systems and documentation.
• Provide professional front-of-house and stakeholder support across the service.

Skills

Executive secretarial

Diary management

Organisational skills

Communication skills

Microsoft Office

Records management

Job description

Support Leadership at the Heart of Bayside Health!

Bring your exceptional organisation, communication and administrative skills to a pivotal executive support role within Bayside Health Service! Permanent full time role!

About your role

As an Executive Support Officer, you will provide high-level, confidential and professional administrative support to the Director of Medical Services, Executive Services team and other senior staff across Bayside Health Service.

• Provide high-level executive and secretarial support to senior leaders.
• Manage diaries, appointments, meetings, correspondence, travel and conferences.
• Coordinate and prioritise incoming and outgoing communications.
• Maintain accurate records, databases, filing systems and documentation.
• Provide professional front-of-house and stakeholder support across the service.

About you

We are seeking a highly organised and proactive administrator who thrives in a fast-paced executive environment.

• Advanced executive secretarial and diary management skills.
• Exceptional organisational, prioritisation and problem-solving abilities.
• High-level written, verbal and interpersonal communication skills.
• Advanced Microsoft Office and records management capabilities.

Check out our quick tips and application essentials!

What we can offer you:

• We offer a family-friendly work environment that supports you in making the most of Queensland's laid-back lifestyle.
• We are renowned for teaching and research excellence with strong relations with Queensland's leading tertiary institutions.
• We want to empower you to build a long-term career, with countless opportunities to learn and grow, no matter your role
• You'll have all the benefits of working for Queensland's world-class public health system including generous leave entitlements, attractive salary and remuneration packages, salary packaging and access to relevant professional development allowances and/or leave, study and research assistance, corporate discounts and employee wellness programs.

Redland Hospital:

Redland Hospital is the major health centre for adults and children in the Redlands and Brisbane's southern bayside suburbs. We provide a range of services including emergency care, primary health and minor injury care, acute and subacute medicine, general surgery, maternity and paediatric, mental specialist outpatient and mental health care.

It's an exciting time as our Redlands Coast community grows bringing a diverse range of patients & an opportunity to make a real difference in the community. With more beds, new and expanding services the Redland Hospital expansion provides a range of opportunities to pursue and build a long-term career, enjoy a supportive work environment, professional growth opportunities, and a vibrant community!

INTEGRITY | COMPASSION | ACCOUNTABILITY | RESPECT | ENGAGEMENT | EXCELLENCE

Our values were created by employees for employees to shape our culture and inspire positive interactions in the workplace. Diversity of ideas, skills, traditions, and customs is celebrated as one of our greatest strengths. Having a workforce that reflects and understands the needs and expectations of our community is important to delivering safe, kinder, and more inclusive care.

We recognise our strength comes from the diversity of our people and so we encourage people of all genders, ethnicities, ages, abilities, languages, sexual orientation, and family responsibilities to apply.