Executive Support Officer

Mater Health Services; City of Brisbane; Hybrid; AUD 90,000 - 120,000; Full time

Benefits offered by this job

Career growth opportunities

Professional development and learning

Generous salary packaging

Health and wellbeing support

Fitness Passport

Discounted parking

Supportive culture

Job summary

Mater is seeking an Executive Support Officer to provide high-level support to the Executive Director, Mater Hospitals, and Chief Medical Officer, as well as senior leaders across Queensland’s largest not-for-profit healthcare network.

Based in South Brisbane with occasional days at Newstead, you’ll partner with senior executives to ensure seamless operations across clinical and operational portfolios while supporting strategic initiatives that benefit patients, staff, and the community.

Qualifications

• Significant experience supporting senior executives within a large, complex organisation.
• Outstanding organisational and time management skills.
• Exceptional written and verbal communication abilities.
• Advanced Microsoft Office skills.

Responsibilities

• Manage complex executive priorities in a fast-paced healthcare environment.
• Provide seamless coordination of executive, governance and leadership activities.
• Deliver high-quality correspondence, reports, presentations and board papers.
• Support strategic initiatives and execution of key organisational priorities.
• Anticipate requirements, manage competing demands and resolve issues proactively.
• Track critical actions, risks and commitments to ensure delivery.
• Partner effectively with executive, clinical and operational leaders.
• Exercise sound judgement in managing sensitive and confidential matters.
• Produce accurate, professional and detail-oriented executive outputs.
• Drive continuous improvement and excellence in executive support services.

Job description

Job no: 506884
Work type: Permanent
Location: South Brisbane
Categories: Administration

About the role

Mater is looking for an exceptional Executive Support Officer to provide high-level support to both the Executive Director, Mater Hospitals and Chief Medical Officer, and senior leaders across one of Queensland's largest and most respected healthcare organisations. This role offers a unique opportunity to work alongside executive leaders who are shaping the future of hospital services and healthcare delivery.

Based in South Brisbane (with occasional days at Newstead), you will be a trusted partner to senior executives, ensuring seamless operations across complex clinical and operational portfolios. No two days will be the same as you navigate competing priorities, coordinate executive activities, and play a key role in supporting strategic initiatives that make a real difference to our patients, staff and community.

This role is suited to an experienced executive support professional who enjoys working in a highly complex environment and takes pride in being across every detail. You'll be someone who can anticipate issues before they arise, exercise sound judgement, and confidently manage multiple competing priorities while supporting senior leaders responsible for delivering essential healthcare services

This is more than a traditional executive assistant position. As an Executive Support Officer, you will operate as an extension of the executive team, providing expert coordination, communication and organisational support in a fast-paced healthcare environment.

You’ll be responsible for:

• Manage complex executive priorities in a fast-paced healthcare environment.
• Provide seamless coordination of executive, governance and leadership activities.
• Deliver high-quality correspondence, reports, presentations and board papers.
• Support strategic initiatives and execution of key organisational priorities.
• Anticipate requirements, manage competing demands and resolve issues proactively.
• Track critical actions, risks and commitments to ensure delivery.
• Partner effectively with executive, clinical and operational leaders.
• Exercise sound judgement in managing sensitive and confidential matters.
• Produce accurate, professional and detail-oriented executive outputs.
• Drive continuous improvement and excellence in executive support services.

About you

You're a highly organised professional who thrives in a dynamic environment and enjoys being the person who keeps everything running smoothly behind the scenes.

To be successful, you will bring:

• Significant experience supporting senior executives within a large and complex organisation.
• Outstanding organisational and time management skills.
• Exceptional written and verbal communication abilities.
• Strong attention to detail and problem-solving capability.
• Advanced Microsoft Office skills.
• The confidence to anticipate needs, manage competing priorities and act with sound judgement.
• A collaborative approach and the ability to build trusted relationships at all levels.

Mater is Queensland’s largest not-for-profit network of public and private hospitals and healthcare services, bringing together world-class expertise across healthcare , education , fundraising & philanthropy and research . With more than 14,000 employees, 13 facilities and almost 700,000 patients cared for each year, we're committed to empowering people to live better lives through improved health and wellbeing.

At Mater, our people are at the heart of everything we do. You'll join a values-driven organisation that combines compassionate care with innovation, education and research, creating meaningful career opportunities while making a genuine difference in the communities we serve.

What’s in it for you?

• Career growth opportunities across healthcare, corporate, research and leadership pathways
• Professional development and learning through Mater Education and internal development programs
• Generous salary packaging to help maximise your take-home pay
• Health and wellbeing support, including EAP, pastoral care and discounted private health insurance
• Fitness Passport access and a range of lifestyle, retail and travel discounts
• Discounted parking and reduced prices at Mater cafés and coffee outlets
• A supportive culture where your contributions are recognised and your development matters

Whether you're looking to grow your career, develop new skills or be part of something meaningful, Mater provides the opportunity to thrive while making a lasting impact.

Mater offers a safe, supportive, flexible and inclusive workplace where everyone is valued. We welcome applications from people of all backgrounds and abilities. Visit our Reconciliation webpage.

Mater ensures all children have an environment suitable for their safety and wellbeing through proper supervision and safeguarding practices.

Applications close Monday 5 October 2026