Administration Support Officer

Metro South Health; City of Brisbane; On-site; AUD 70,000 - 90,000; Full time

Benefits offered by this job

Family-friendly environment

Research collaboration

Career development

Leave entitlements and benefits

Professional development allowances

Wellness programs

Job summary

Metro South Health is seeking an organised, proactive administrator to support the Division of Surgery at Princess Alexandra Hospital in Brisbane. You will manage high-level diary and email correspondence, coordinate meetings, assist rostering, and provide confidential, professional support to the Nursing Director and surgical teams.

This fast-paced hospital environment requires strong communication, stakeholder relationship skills, and accurate data management.

Qualifications

• Demonstrated high-level administrative and secretarial skills, including executive support.
• Highly organised with strong diary, meeting, records and roster management capability.
• Confident communicator who builds effective relationships across diverse teams and stakeholders.
• Advanced computer skills with strong accuracy in data entry, spreadsheets and information management.
• Knowledge of medical terminology and healthcare administration, with a strong commitment to quality and confidentiality.

Responsibilities

• Provide high-level diary and email management for the Nursing Director and Surgery team.
• Coordinate meetings and manage rostering support and correspondence.
• Assist with stakeholder communications and customer service across the hospital.
• Maintain orderly records, data entry and information management with high accuracy.
• Support day-to-day operations to ensure staff deliver quality patient care.

Skills

Executive support

Diary management

Meeting coordination

Roster management

Stakeholder communication

Tools

MS Office suite

Job description

Be the Organisational Hub | Support Surgical Services & Keep the Division Moving

Bring your exceptional administration, coordination and communication skills to a fast-paced hospital environment supporting the Division of Surgery.

About This Role

As a key support to the Nursing Director and Surgery team, you'll keep day-to-day operations running smoothly through high-level diary and email management, meeting coordination, rostering support, correspondence and customer service. You'll work confidently with stakeholders across the hospital, manage competing priorities and provide accurate, professional support that helps staff deliver quality patient care.

About You

You are a highly organised and proactive administration professional who thrives in a fast-paced hospital environment and brings exceptional communication, coordination and attention to detail.

• Demonstrated high-level administrative and secretarial skills, including executive support.
• Highly organised with strong diary, meeting, records and roster management capability.
• Confident communicator who builds effective relationships across diverse teams and stakeholders.
• Advanced computer skills with strong accuracy in data entry, spreadsheets and information management.
• Knowledge of medical terminology and healthcare administration, with a strong commitment to quality and confidentiality.

What We Can Offer You

• We offer a family-friendly work environment that supports you in making the most of Queensland's laid-back lifestyle.
• We are renowned for teaching and research excellence with strong relations with Queensland's leading tertiary institutions.
• We want to empower you to build a long-term career, with countless opportunities to learn and grow, no matter your role
• You’ll have all the benefits of working for Queensland's world-class public health system including generous leave entitlements, attractive salary and remuneration packages, salary packaging and access to relevant professional development allowances and/or leave, study and research assistance, corporate discounts and employee wellness programs.

Princess Alexandra Hospital

The Princess Alexandra Hospital (PAH) is a tertiary health care centre providing care in most major adult specialties. We provide world class health care to Brisbane City's southern suburbs across emergency, medical, mental health and surgical services, including liver and kidney transplant.

We are nationally recognised for our expertise in trauma management and organ transplants and are one of Australia's leading academic and research health centres. The PAH as a major medical research precinct hosts Australia's most advanced medical research facility, the Translational Research Institute (TRI) as well as a new Clinical Research Facility for the discoveries made at TRI to be trialed in a safe clinical environment.

We're expanding our hospital to make sure everyone gets the care they need. We're adding more beds, modernising our buildings, and improving our spaces to treat kidney and cancer patients with all new services and facilities planned to open by 2027.

Princess Alexandra Hospital, a place of countless opportunities to learn and grow your career!

INTEGRITY | COMPASSION | ACCOUNTABILITY | RESPECT | ENGAGEMENT | EXCELLENCE

Our values were created by employees for employees to shape our culture and inspire positive interactions in the workplace. Diversity of ideas, skills, traditions, and customs is celebrated as one of our greatest strengths. Having a workforce that reflects and understands the needs and expectations of our community is important to delivering safe, kinder, and more inclusive care.

We recognise our strength comes from the diversity of our people and so we encourage people of all genders, ethnicities, ages, abilities, languages, sexual orientation, and family responsibilities to apply.

We are better together.

Further information

We are committed to building inclusive cultures in the Queensland public sector that respect and promote human rights and diversity.