Executive Support & Liaison Lead

Integrity Commission Tasmania; Hobart; On-site; AUD 80,000 - 100,000; Full time

Job summary

The Integrity Commission Tasmania is seeking an experienced executive support officer to work within the Office of the Chief Executive. The role requires independent work, initiative, discretion, and the ability to manage confidential information and high-level correspondence.

The successful applicant will provide high-level support to the Chief Executive, manage diaries, coordinate meetings and travel, and liaise with senior government officers and external organisations.

Qualifications

• Tertiary qualification relevant to Business Administration or related discipline.
• Experience in the public sector, particularly in executive support positions.
• Australian citizenship is a requirement of security vetting.

Responsibilities

• Act as the Commission’s liaison/conduit with relevant service providers, both within Government and externally.
• Manage the operation of the Office of the Chief Executive with minimal direction, and the efficient flow of information to and from the Office, including the management of correspondence (recognising the highly confidential and sensitive nature of much of the work).
• Provide and coordinate specialist high level executive and administrative support to the Chief Executive, including the production of quality documents, management of diaries, visitor reception, telephone screening and travel and meeting coordination.
• Provide high-level executive support for the Chief Commissioner and Agency Executive and other committees as required, including the preparation and distribution of meeting papers, minute taking, and monitoring of follow up actions.
• Act as the first point of contact for the Chief Executive Officer and undertake high level liaison with senior government officers, statutory office holders, Ministerial Offices, external organisations and the public.
• Manage the suite of the Commission’s Policies noting that the relevant business unit Director retains ownership and responsibility.
• Act as administrator and provide training in relation to the Commission’s information management system.
• Act as back up administrator and provide training in relation to for the Commission’s complaints and oversight information and case management system.
• Undertake other tasks as directed by the Chief Executive Officer.

Skills

Executive support

Liaison with stakeholders

Education

Tertiary qualification in Business Administration or related discipline

Job description

The Integrity Commission Tasmania is seeking an experienced executive support officer to work within the Office of the Chief Executive. The role requires independent work, initiative, discretion, and the ability to manage confidential information and high-level correspondence.

The successful applicant will provide high-level support to the Chief Executive, manage diaries, coordinate meetings and travel, and liaise with senior government officers and external organisations.