Senior Executive Officer - 358157

Integrity Commission Tasmania; Hobart; On-site; AUD 80,000 - 100,000; Full time

Job summary

The Integrity Commission Tasmania is seeking an experienced executive support officer to work within the Office of the Chief Executive. The role requires independent work, initiative, discretion, and the ability to manage confidential information and high-level correspondence.

The successful applicant will provide high-level support to the Chief Executive, manage diaries, coordinate meetings and travel, and liaise with senior government officers and external organisations.

Qualifications

• Tertiary qualification relevant to Business Administration or related discipline.
• Experience in the public sector, particularly in executive support positions.
• Australian citizenship is a requirement of security vetting.

Responsibilities

• Act as the Commission’s liaison/conduit with relevant service providers, both within Government and externally.
• Manage the operation of the Office of the Chief Executive with minimal direction, and the efficient flow of information to and from the Office, including the management of correspondence (recognising the highly confidential and sensitive nature of much of the work).
• Provide and coordinate specialist high level executive and administrative support to the Chief Executive, including the production of quality documents, management of diaries, visitor reception, telephone screening and travel and meeting coordination.
• Provide high-level executive support for the Chief Commissioner and Agency Executive and other committees as required, including the preparation and distribution of meeting papers, minute taking, and monitoring of follow up actions.
• Act as the first point of contact for the Chief Executive Officer and undertake high level liaison with senior government officers, statutory office holders, Ministerial Offices, external organisations and the public.
• Manage the suite of the Commission’s Policies noting that the relevant business unit Director retains ownership and responsibility.
• Act as administrator and provide training in relation to the Commission’s information management system.
• Act as back up administrator and provide training in relation to for the Commission’s complaints and oversight information and case management system.
• Undertake other tasks as directed by the Chief Executive Officer.

Skills

Executive support

Liaison with stakeholders

Education

Tertiary qualification in Business Administration or related discipline

Job description

The occupant is expected to have personal attributes which emphasise integrity and the highest standards of ethical behaviour in the workplace, in addition to the requirements of the State Service Principles. The occupant is expected to abide by the workplace values endorsed by the Commission.

To be successful in this role it will be necessary for the occupant to work with independence, exercising initiative and judgment, and to be able to develop strong working relationships with staff at all levels across the Commission.

The occupant must have the flexibility required to work in a small agency where the employees may be required to carry out a variety of tasks within the Office of the Chief Executive to deliver required services and outcomes.

Period of appointment

Up to 12 months

Hours per fortnight

73.50 hours per fortnight

Duties

• Act as the Commission’s liaison/conduit with relevant service providers, both within Government and externally.
• Manage the operation of the Office of the Chief Executive with minimal direction, and the efficient flow of information to and from the Office, including the management of correspondence (recognising the highly confidential and sensitive nature of much of the work).
• Provide and coordinate specialist high level executive and administrative support to the Chief Executive, including the production of quality documents, management of diaries, visitor reception, telephone screening and travel and meeting coordination.
• Provide high-level executive support for the Chief Commissioner and Agency Executive and other committees as required, including the preparation and distribution of meeting papers, minute taking, and monitoring of follow up actions.
• Act as the first point of contact for the Chief Executive Officer and undertake high level liaison with senior government officers, statutory office holders, Ministerial Offices, external organisations and the public.
• Manage the suite of the Commission’s Policies noting that the relevant business unit Director retains ownership and responsibility.
• Act as administrator and provide training in relation to the Commission’s information management system.
• Act as back up administrator and provide training in relation to for the Commission’s complaints and oversight information and case management system.
• Undertake other tasks as directed by the Chief Executive Officer.

The successful appointee must satisfy:

• A security vetting process to obtain Baseline security clearance (access to classified information and resources up to and including PROTECTED). This process requires the Australian Government Security Vetting Agency to collect personal information to assess suitability. Australian citizenship is a requirement of security vetting.
• A pre-employment check about any disciplinary or managerial action in any previous employment.
• A tertiary qualification relevant to Business Administration or other relevant discipline.
• Experience working in or with the public sector, particularly in executive support positions.

The Integrity Commission prevents and investigates alleged misconduct in the public sector so Tasmanians can have trust in their government. We are independent from government, and we do not answer to Ministers or departments. This ensures our work is always carried out in the public interest.

We work alongside public sector organisations across Tasmania to identify, prevent and investigate alleged misconduct. Our focus is on serious misconduct and misconduct by senior public officers, and we have a specific oversight role in relation to police misconduct.

The Integrity Commission prevents and investigates alleged misconduct in the public sector so Tasmanians can have trust in their government. We are independent from government, and we do not answer to Ministers or departments. This ensures our work is always carried out in the public interest.

We work alongside public sector organisations across Tasmania to identify, prevent and investigate alleged misconduct. Our focus is on serious misconduct and misconduct by senior public officers, and we have a specific oversight role in relation to police misconduct.