Executive Support Lead to the CEO & Board

Ampol Limited; Sydney; On-site; AUD 90,000 - 130,000; Full time

Benefits offered by this job

Hybrid work

Novated lease

Baby care package

Volunteer day

Employee share offers

Fuel discount

Job summary

Ampol Limited is seeking an Executive Support Coordinator for the CEO & Board in Sydney. This high-visibility role supports the Executive Support Manager to ensure seamless, proactive executive-level assistance with discretion and precision.

The position is based at the Sydney head office in Alexandria and requires a minimum of four on-site days per week. Responsibilities include calendar management, email review, document preparation, and travel coordination for senior leaders.

Qualifications

• Demonstrated experience providing executive-level administrative support in fast-paced environments.
• Ability to handle sensitive information with discretion and sound judgment.
• Calmness and resilience in high-pressure, ambiguous situations.
• Excellent time management and prioritisation skills with strong written and verbal communication.

Responsibilities

• Manage calendars and anticipate future needs across senior leaders.
• Review emails and correspondence; respond to routine inquiries.
• Prepare agendas, presentations, and Excel documents for meetings.
• Organise internal and external meetings, travel, and town halls; manage expenses.

Skills

Executive support

Discretion

Time management

Communication

Tools

Microsoft PowerPoint

Microsoft Word

Excel

Job description

Ampol Limited is seeking an Executive Support Coordinator for the CEO & Board in Sydney. This high-visibility role supports the Executive Support Manager to ensure seamless, proactive executive-level assistance with discretion and precision.

The position is based at the Sydney head office in Alexandria and requires a minimum of four on-site days per week. Responsibilities include calendar management, email review, document preparation, and travel coordination for senior leaders.