C‑Suite Executive Support for CEO & Board (Hybrid)

SmartRecruiters, Inc.; Sydney; Hybrid; AUD 90,000 - 130,000; Full time

Benefits offered by this job

Hybrid work

Employee share offers

Fuel discount (25% for two cars)

Novated lease options

Volunteer day

Flexible leave options

Career development access

Job summary

Ampol is seeking an Executive Support Coordinator – CEO & Board to join our Sydney team. You will support Ampol’s leadership with proactive, confidential executive assistance and calendar management in a high-trust environment.

Based at our Sydney head office in Alexandria, this full-time role emphasizes discretion, organisation, and sharp attention to detail while coordinating complex meetings, travel, and communications for senior stakeholders.

Qualifications

• Proven experience providing executive-level administrative support in fast-paced environments.
• Demonstrated ability to handle confidential information with discretion and professionalism.
• Excellent time management, organisation, and communication skills.

Responsibilities

• Manage calendars and coordinate meetings for senior leaders.
• Review emails and prepare agendas, presentations, and documents.
• Organise travel, meetings, and site visits with expense management.
• Support MD/CEO, EGM, Group General Counsel and Company Secretary as needed.
• Handle inquiries and escalate when necessary.
• Maintain accurate records and support ad hoc tasks.

Skills

Executive support

Calendar management

Travel coordination

Stakeholder management

Microsoft Office

Tools

PowerPoint

Excel

Word

Concur

Job description

Ampol is seeking an Executive Support Coordinator – CEO & Board to join our Sydney team. You will support Ampol’s leadership with proactive, confidential executive assistance and calendar management in a high-trust environment.

Based at our Sydney head office in Alexandria, this full-time role emphasizes discretion, organisation, and sharp attention to detail while coordinating complex meetings, travel, and communications for senior stakeholders.