Executive School Administration & Operations Officer

Macquarie University; Sydney; On-site; AUD 92,000 - 112,000; Full time

Benefits offered by this job

17% Superannuation

Subsidised onsite parking options

Flexible working options

Training and professional development

Discounted health insurance

Employee Assistance Program

Subsidised Sport & Aquatic Centre

Job summary

Macquarie University is seeking an agile Administration Officer for immediate start within the School Operations team. You will deliver high‑quality financial, administrative and customer service support to the School of Mathematical and Physical Sciences.

Reporting to the School Operations Manager, you will work independently while adapting to changing priorities. You will coordinate HR processes, monitor budgets, prepare reports and build effective relationships with stakeholders.

Qualifications

• Degree in business administration or related discipline or equivalent experience.
• Strong organisational, stakeholder relationship and communication skills with the ability to manage competing priorities and deadlines.
• Experience in a complex administrative environment is preferred.
• Knowledge of financial and budgeting principles.
• Intermediate skills in Microsoft Office and database systems; ability to learn new systems quickly.
• Experience contributing to administrative process improvement.

Responsibilities

• Coordinate and administer School‑level processes across the full employee lifecycle, including recruitment, onboarding, leave and termination, visiting and honorary appointments, and the academic workload database, applying University policies and systems.
• Prepare and monitor financial reporting for School/Department budgets and project accounts; coordinate purchasing, procurement and travel administration for staff.
• Gather, analyse and interpret data to prepare reports and inform School decision‑making and external reporting requirements.
• Develop and maintain relationships with internal and external stakeholders, applying policies and liaising with shared services and business partners as required.
• Contribute to the review and improvement of HR, finance and administrative systems and processes; comply with professional standards, EEO and WHS regulations.

Skills

Organisational skills

Stakeholder management

Communication skills

Problem solving

Education

Bachelor's degree in business administration or related discipline

Tools

Microsoft Office

Database systems

Job description

Macquarie University is seeking an agile Administration Officer for immediate start within the School Operations team. You will deliver high‑quality financial, administrative and customer service support to the School of Mathematical and Physical Sciences.

Reporting to the School Operations Manager, you will work independently while adapting to changing priorities. You will coordinate HR processes, monitor budgets, prepare reports and build effective relationships with stakeholders.