Executive Project Support Officer (Temporary)

Top Office; City of Brisbane; On-site; AUD 83,000 - 87,000; Full time

Job summary

Top Office is seeking an Executive Project Support Officer to provide professional executive, administrative and project support to the Chief Inspector and their team within a Queensland Government department. This temporary role is based in Brisbane and offers exposure to high-level government workflows and confidential operations.

You will coordinate meetings, prepare briefing notes, maintain records, and support finance, HR and procurement processes.

Qualifications

• Experience providing executive or senior administrative support.
• Ability to manage competing priorities in a fast-paced environment.
• Strong Microsoft Office skills and experience with records, HR and finance systems.
• Excellent written and verbal communication.
• High attention to detail and accuracy.
• Discretion when handling confidential information.
• Strong research, analytical and problem-solving skills.
• Ability to work independently and as part of a team.

Responsibilities

• Provide high-level administrative and project management support to the Chief Inspector and team.
• Undertake confidential secretariat duties, including meeting coordination, agendas, minutes and follow-up actions.
• Maintain accurate electronic records and departmental documentation.
• Prepare, coordinate and review departmental and ministerial briefing notes, correspondence and related documentation.
• Provide finance, procurement and human resources administrative support to Office of the Chief Inspector staff.
• Conduct research and analysis to support project activities and provide information and advice to stakeholders.
• Coordinate competing priorities and ensure deadlines and deliverables are met.
• Liaise professionally with internal and external stakeholders as required.
• Provide general administrative and project support to ensure the effective operation of the office.

Skills

MS Office

Prioritisation

Communication

Attention to detail

Discretion

Research & analysis

Stakeholder liaison

Teamwork

Tools

HR systems

Finance systems

Records management systems

Job description

Top Office is seeking an Executive Project Support Officer to provide professional executive, administrative and project support to the Chief Inspector and their team within a Queensland Government department. This temporary role is based in Brisbane and offers exposure to high-level government workflows and confidential operations.

You will coordinate meetings, prepare briefing notes, maintain records, and support finance, HR and procurement processes.