Executive Support Officer

U&U Recruitment Partners; City of Brisbane; Hybrid; AUD 70,000 - 100,000; Full time

Benefits offered by this job

Flexible working arrangements

Job summary

u&u Recruitment Partners is partnering with a Queensland Government organisation to deliver high-quality services. An Executive Support Officer role in Brisbane offers flexible working arrangements, supporting a senior executive with confidential, high-level administrative duties.

You will coordinate diaries, meetings, travel, briefs and governance documentation while liaising with stakeholders across government and internal teams.

Qualifications

• Proven experience providing high-level executive support.
• Strong organisational and time-management skills.
• Excellent written and verbal communication.
• High discretion with sensitive information.
• Stakeholder engagement and relationship-building.
• Experience with meeting coordination and governance documentation.
• Advanced MS Office skills, especially Outlook and Word.

Responsibilities

• Provide confidential executive support to a senior executive.
• Manage diaries, correspondence, meetings, travel and events.
• Prepare briefs, reports, agendas, minutes and presentations.
• Provide secretariat support to meetings and committees.
• Coordinate information and workflows to meet deadlines.
• Liaise with senior leaders, internal teams and external stakeholders.
• Support governance and compliance and improve administrative processes.

Skills

Executive support

Organisational skills

Communication

Discretion

Stakeholder engagement

Meeting coordination

Governance awareness

Education

Business administration qualification

Tools

MS Office

Job description

u&u Recruitment Partners is proud to partner with a Queensland Government organisation committed to delivering high-quality services and outcomes for the Queensland community.

You will join a professional and collaborative environment supporting senior leadership and working across a broad range of stakeholders.

The Opportunity

We are seeking an experienced Executive Support Officer for a temporary contract opportunity based in Brisbane, with flexible working arrangements available.

Supporting a senior executive, you will provide high-level, confidential executive and administrative support, ensuring the smooth operation of the office and effective coordination of key business priorities.

This role will suit an organised and proactive executive support professional who thrives in a fast-paced environment and can manage competing priorities with discretion and professionalism.

As the Executive Support Officer, you will:

• Provide high-level confidential executive and administrative support to a senior executive;
• Manage diaries, correspondence, meetings, travel, events and day-to-day office priorities;
• Prepare and coordinate high-quality briefs, reports, correspondence, agendas, minutes and presentations;
• Provide secretariat support to meetings and committees, including minutes, actions and follow-up;
• Coordinate information and workflows, ensuring deadlines and priorities are effectively managed;
• Liaise with senior leaders, internal teams, government stakeholders and external parties;
• Maintain accurate records, registers and documentation and support governance and compliance requirements; and
• Identify opportunities to improve administrative systems, processes and office efficiency.

You will bring:

• Demonstrated experience providing high-level executive or senior administrative support;
• Strong organisational skills and the ability to manage competing priorities and deadlines;
• Excellent written and verbal communication skills;
• High attention to detail and sound judgement when handling sensitive information;
• Strong stakeholder engagement and relationship-building skills;
• Experience with meeting coordination, secretariat functions and executive correspondence; and
• High-level Microsoft Office skills, particularly Outlook and Word.

Highly regarded:

• Queensland Government experience or demonstrated public sector experience;
• Experience supporting senior executives, Boards or committees; and
• Qualifications in business administration or a related discipline.

Benefits

This is a great opportunity to work closely with senior leadership and gain valuable experience within a Queensland Government environment.

You will have the opportunity to:

• Support senior decision-making and organisational priorities;
• Work across a diverse range of stakeholders and business functions;
• Apply your executive support expertise in a dynamic environment; and
• Contribute to effective governance and continuous improvement.

At u&u Recruitment Partners, we value diversity,equityand inclusion. We welcome applications from Aboriginal and Torres Strait Islander people, people with diverse cultural and linguistic backgrounds and people with disability.

Should yourequirereasonable adjustmentsthroughout the recruitment process (including alternate formats to apply), or have a preferred method of communication, we encourage you to make a request via***********@uandu.com or contact u&u on 07 3232 9*** to discuss. In response to these requests, we will collaborate closely with you to implement theappropriate adjustments.

Additionally, for a barrier-free and inclusive online experience, you can accessu&u'sopportunities using accessibility software Recite Me athttps://www.uandu.com/jobs.

Pleasesubmityour resume in Word format only.

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