Executive Personal Assistant to MD | Proactive & Discreet

Bajara Plant Hire; City of Brisbane; On-site; AUD 65,000 - 100,000; Full time

Job summary

Bajara Plant Hire is seeking an experienced Personal Assistant to provide high-level support to the managing director in a fast-paced environment. You will stay one step ahead, manage calendars, travel arrangements, and communications while maintaining discretion and professionalism.

The role involves coordinating meetings, preparing documents, and supporting the broader administration team. You will work closely with senior management and contribute to smooth daily operations across the

Qualifications

• Extensive experience as a personal assistant in fast-paced environments.
• Ability to anticipate needs and manage competing priorities with professionalism.

Responsibilities

• Proactively managing complex calendars, diaries and competing priorities.
• Managing and prioritising inboxes and correspondence.
• Coordinating travel and accommodation.
• Preparing for meetings and briefing senior management.
• Taking high-level meeting notes and following up on actions.
• Building relationships with external stakeholders and partners.
• Coordinating events, exhibitions and engagements.
• Handling confidential information with discretion.

Skills

Proactive

PA experience

Communication

Calendar management

Discretion

Tools

Microsoft Office Suite

Job description

Bajara Plant Hire is seeking an experienced Personal Assistant to provide high-level support to the managing director in a fast-paced environment. You will stay one step ahead, manage calendars, travel arrangements, and communications while maintaining discretion and professionalism.

The role involves coordinating meetings, preparing documents, and supporting the broader administration team. You will work closely with senior management and contribute to smooth daily operations across the