Executive Personal Assistant to Leaders | Hybrid

Bupa; Sydney; Hybrid; AUD 90,000 - 120,000; Full time

Benefits offered by this job

Flexible working

Wellbeing program Viva

Health insurance discounts

Job summary

Bupa is seeking an experienced Personal Assistant to provide high-level administrative support to Directors within the Health Insurance business in Sydney. The role combines traditional PA duties with culture-building, events, and communications, leveraging digital content creation and video editing to keep teams connected and informed.

You will manage complex calendars, prepare reports, coordinate travel, expenses, and onboarding for Technology leaders, while championing a people-first,

Qualifications

• 3+ years providing personal assistant support to a senior manager.
• Ability to meet strict deadlines with an organized manner.
• Confidentiality and discretion at a senior level.
• Strong stakeholder management with Executives and Leaders.
• Proactive, able to manage multiple priorities with initiative.
• Attention to detail and timely delivery.
• Tech savvy with MS Office; proficient in Windows & Apple.
• Experience with video editing tools.

Responsibilities

• Inbox and calendar management, including meetings, agendas and action items.
• Act as a point of contact for internal and external parties.
• Prepare internal communications, presentations, reports and spreadsheets.
• Provide tactical admin support for Director and team: expenses, travel, invoices, events, recruitment.
• When capacity permits, provide shared PA support to other Technology Leaders and Teams.

Skills

PA support

Calendar management

Stakeholder management

MS Office Suite

Event coordination

Digital content basics

Video editing basics

Confidentiality & discretion

Problem solving

Communication skills

Tools

MS Office Suite

Video editing tools

Windows & Apple navigation

Job description

Bupa is seeking an experienced Personal Assistant to provide high-level administrative support to Directors within the Health Insurance business in Sydney. The role combines traditional PA duties with culture-building, events, and communications, leveraging digital content creation and video editing to keep teams connected and informed.

You will manage complex calendars, prepare reports, coordinate travel, expenses, and onboarding for Technology leaders, while championing a people-first,