Exective Assistant/ Personal Assistant to the Director

Sunshine Coast Orthopaedic Group; Maroochydore; On-site; AUD 60,000 - 85,000; Full time

Job summary

Sunshine Coast Orthopaedic Group is seeking an experienced Executive Assistant/Personal Assistant to support the Managing Director. The role focuses on maintaining the Director’s calendar, coordinating meetings and travel, and preparing documents and presentations.

The successful candidate will handle confidential information with discretion and work proactively to manage the Director’s priorities and workflows, both personal and professional, in a fast-paced healthcare environment.

Qualifications

• Proven experience as an executive assistant or similar role.
• Healthcare or finance background preferred.
• Strong organizational and time management skills.
• Excellent written and verbal communication abilities.
• Discretion and confidentiality when handling sensitive information.

Responsibilities

• Manage the Director’s calendar, including scheduling meetings, appointments and travel.
• Prepare and organise documents, presentations, reports and other materials for the Director.
• Act as a key contact between the Director and internal/external stakeholders; coordinate correspondence and follow-ups.
• Assist the Director with special projects, business matters and initiatives.
• Anticipate the Director’s needs and manage tasks, reminders and priorities.

Skills

Executive support

Calendar management

Communication

Discretion

Independent work

Job description

Exective Assistant/ Personal Assistant to the Director

Sunshine Coast Orthopaedic Group – Maroochydore QLD

We are seeking a highly organized and proactive Executive Assistant/ Personal Assistant to support our managing director. The EA/PA will play a critical role in ensuring the smooth operation of our managing directors office, handling a wide range of administrative and executive support tasks.

Key responsibilities

Manage the Director’s calendar, including scheduling and coordinating meetings, appointments and travel arrangements.

Prepare and organise documents, presentations, reports and other materials as required by the Director.

Act as a key point of contact between the Director and internal and external stakeholders, coordinating correspondence and follow-ups as required.

Assist the Director with special projects, business matters and other initiatives as required.

Manage sensitive and confidential business and personal information with a high level of discretion and professionalism.

Anticipate the Director’s needs and proactively manage tasks, reminders, follow-ups and priorities to support the efficient use of his time.

Assist with the organisation and administration of the Director’s personal and business workflows.

Coordinate financial, legal and other documentation for the Director, including facilitating completion, signatures, lodgement and follow-up where required.

Provide day-to-day personal assistance to the Director, including appointments, bookings, purchases and other personal matters as required.

Provide general executive and administrative support to the Director as required.

About you

Proven experience as an executive assistant or similar role, with a healthcare or finance background highly preferred

Strong organizational and time management skills

Excellent written and verbal communication abilities

Ability to prioritize tasks and work well under pressure

Discretion and confidentiality when handling sensitive information

Strong attention to detail and accuracy

Ability to work independently with minimal supervision

Flexibility to adapt to changing priorities and deadlines

About us

Sunshine Coast Orthopaedic Group is a dynamic and innovative specialist medical practice. We pride ourselves on nurturing a collaborative and supportive work environment where each team member is valued for their unique contributions.