Executive Operations & Events Coordinator

Bus Industry Confederation; Canberra; On-site; AUD 70,000 - 90,000; Full time

Job summary

BIC is seeking an experienced executive assistant to support the CEO and senior team in Canberra. You’ll manage diary, meetings, travel, and coordinate high-profile events, communications and stakeholder relations.

This role requires discretion, outstanding organisational skills and a hands-on, can-do attitude in a fast-paced environment. You’ll work closely with government and industry leaders to keep the office running smoothly.

Qualifications

• Exceptional attention to detail and strong organisational skills.
• Ability to manage the CEO diary, meetings and travel.
• Experience supporting executive leadership and coordinating events, communications and stakeholder engagement.

Responsibilities

• Provide executive and administrative support to the CEO, including diary, meeting and travel management.
• Coordinate appointments, meetings, briefing materials, correspondence, presentations and reports.
• Assist with BIC events coordination, logistics and on-site support.
• Support digital communications and social media content and stakeholder engagement.
• Oversee day-to-day office management and administrative operations.

Skills

Executive support

Diary management

Meetings coordination

Communication

Organisational skills

Discretion

Can-do attitude

MS Office

Tools

MS Office

Canva

Adobe Creative Suite

CRM tools (Glue Up)

Event software

PowerPoint

Job description

BIC is seeking an experienced executive assistant to support the CEO and senior team in Canberra. You’ll manage diary, meetings, travel, and coordinate high-profile events, communications and stakeholder relations.

This role requires discretion, outstanding organisational skills and a hands-on, can-do attitude in a fast-paced environment. You’ll work closely with government and industry leaders to keep the office running smoothly.