Executive Office & Marketing Coordinator

Partale Talent Pty Ltd; Sydney; On-site; AUD 55,000 - 75,000; Full time

Job summary

Partale Talent Pty Ltd in Sydney is seeking an Office and Administration Coordinator who can streamline operations, support the CEO and executive team, and collaborate across departments to drive positive outcomes.

You will manage meetings, prepare documents, handle accounts payable in Xero, and assist with marketing activities across social channels and the company website. A proactive, detail-oriented team player will thrive in our small, professional environment.

Qualifications

• Experience in office management/office coordinator or marketing coordinator roles.
• Interest in using technology and AI to streamline processes.
• Experience with social media marketing.
• Xero experience preferred.
• Accounts payable or bookkeeping experience preferred but not essential.

Responsibilities

• Provide administrative and operational support to the CEO and executive team.
• Coordinate meetings and logistics including board/committee scheduling.
• Prepare and circulate documents, presentations and papers.
• Support board/committee paper preparation and uploads.
• Manage office operations, supplies and meeting room setup.
• Answer calls and triage enquiries professionally.
• Process Accounts Payable and coding in Xero.
• Administer corporate credit card allocations and receipts in Xero.
• Prepare weekly payment runs and schedules for review.
• Support payroll administration and bank reconciliations as allocated.
• Maintain payment controls and compliance.
• Support marketing and branding activities across social channels and website.
• Draft social media content and visuals aligned with brand standards.
• Update website/news content and liaise with providers.
• Coordinate corporate sponsorships (e.g. ARITA) logistics.
• Create and format presentations, invitations, flyers and marketing assets.
• Assist with event and conference planning and registrations.

Skills

Attention to detail

Excellent communication

Multitasking

Stakeholder management

Team player

Marketing coordination

Proactive attitude

Tools

Xero

Job description

Partale Talent Pty Ltd in Sydney is seeking an Office and Administration Coordinator who can streamline operations, support the CEO and executive team, and collaborate across departments to drive positive outcomes.

You will manage meetings, prepare documents, handle accounts payable in Xero, and assist with marketing activities across social channels and the company website. A proactive, detail-oriented team player will thrive in our small, professional environment.