Executive & Business Coordinator

Coho Property Pty Ltd; Nelson Bay; On-site; AUD 60,000 - 85,000; Full time

Job summary

Coho Property Pty Ltd is seeking a proactive right-hand person to support the business owner by organizing daily priorities, coordinating projects, and turning ideas into action. You may manage emails, appointments, supplier follow-ups, social media, and simple marketing campaigns, while leveraging AI tools to boost productivity.

You’ll work directly with a fast-moving owner, stay highly organized, and quickly learn new platforms to keep multiple projects on track across construction and

Qualifications

• Highly organised and able to multitask.
• Confident communicating with different types of people.
• Comfortable working directly with a fast-moving business owner.
• Digitally capable and interested in technology.
• Curious about AI and keen to learn new platforms quickly.
• Comfortable using Facebook, Instagram and other digital channels.
• Able to write clearly and professionally.
• Competent with email, spreadsheets and general office software.
• Proactive rather than waiting to be told every next step.
• Able to work independently and use common sense.

Responsibilities

• Managing emails, appointments, reminders and day-to-day priorities.
• Following up actions, suppliers, contractors and business contacts.
• Helping coordinate projects across construction, technology and new business ventures.
• Keeping task lists, schedules and projects organised.
• Researching information and preparing simple summaries for decision-making.
• Using AI tools such as ChatGPT and other emerging platforms to improve productivity.
• Helping implement AI systems and automations across the businesses.
• Updating Facebook, Instagram and other social media platforms.
• Assisting with basic marketing campaigns, content and communications.
• Preparing documents, spreadsheets and presentations.

Skills

Organisational skills

Multitasking

Communication

Digital literacy

Tools

Email clients

Spreadsheets

Social media tools

Job description

You will become the right-hand person to the business owner, helping organise his day, manage priorities, keep projects moving and make sure that ideas actually turn into actions. One hour you may be managing emails and appointments, the next helping coordinate a construction project, updating social media, researching a new AI platform or following up suppliers for a new business venture. This is not a traditional administration job.

Key responsibilities

• Managing emails, appointments, reminders and day-to-day priorities
• Following up actions, suppliers, contractors and business contacts
• Helping coordinate projects across construction, technology and new business ventures
• Keeping task lists, schedules and projects organised
• Researching information and preparing simple summaries for decision-making
• Using AI tools such as ChatGPT and other emerging platforms to improve productivity
• Helping implement AI systems and automations across the businesses
• Updating Facebook, Instagram and other social media platforms
• Assisting with basic marketing campaigns, content and communications
• Preparing documents, spreadsheets and presentations

About you

• Highly organised and naturally good at multitasking
• Confident communicating with different types of people
• Comfortable working directly with a fast-moving business owner
• Digitally capable and interested in technology
• Curious about AI and keen to learn new platforms quickly
• Comfortable using Facebook, Instagram and other digital channels
• Able to write clearly and professionally
• Competent with email, spreadsheets and general office software
• Proactive rather than waiting to be told every next step
• Able to work independently and use common sense