Executive Business Administrator | Cbd | $80K-$95K + Super

Engage Personnel; Melbourne; On-site; AUD 65,000 - 90,000; Full time

Benefits offered by this job

Flexible working arrangements

Paid parental leave

Health and wellbeing focus

Supportive team culture

Training and professional development

Opportunity to work with senior pros

Job summary

Engage Personnel Melbourne is seeking an Executive Business Administrator to support Partners and senior professionals in a busy accounting practice. You will manage day-to-day administration, client billing, AML/KYC checks and corporate secretarial tasks while maintaining confidential records.

Join a collaborative team in the Melbourne CBD, with flexible working arrangements and opportunities to engage with large corporate and high-net-worth clients within a growing Business Advisory division.

Qualifications

• Public practice accounting experience is essential.
• Experience in a professional services environment is required.
• Excellent organisation and time-management skills with attention to detail.
• Strong communication and presentation abilities with stakeholders.
• Professionalism, discretion and confidentiality when handling sensitive matters.
• Ability to work autonomously and take initiative.
• Experience with MYOB AE is advantageous; familiarity with MYOB/Xero is highly regarded.
• CA/CPA environment experience is advantageous.

Responsibilities

• Provide high-level administrative and operational support to Partners and teams.
• Prepare and process client billing in line with engagement terms.
• Complete AML/KYC checks and client due diligence.
• Coordinate corporate secretarial work, including incorporations and ASIC changes.
• Maintain client records and registers, supporting documentation management.
• Manage documentation, scanning and mail with confidentiality.
• Coordinate ATO lodgements and monitor deadlines.
• Assist with collating financial statements and tax returns.
• Liaise with clients, lawyers, the ATO and internal stakeholders.
• Provide general administrative support to the Business Advisory team.

Skills

Organisation

Time management

Attention to detail

Communication skills

Professionalism

Discretion

Initiative

Autonomy

Education

Public practice accounting experience

CA or CPA environment experience

Tools

MYOB AE

MYOB

Xero

Job description

A well-established and highly regarded accounting firm in Melbourne CBD is currently seeking an experienced Executive Business Administrator to join their growing team.

This is an exciting opportunity to work closely with Partners and senior professionals, supporting a diverse portfolio of large corporate and high-net-worth clients. You’ll be joining a collaborative, professional environment where your organisational skills, initiative and attention to detail will be genuinely valued.

The Opportunity:

Working within the Business Advisory Services division, you will provide high-level administrative and operational support to Partners and their teams.

Your responsibilities will include:

• Supporting Partners and senior accounting professionals with day-to-day administration
• Preparing and processing client billing in line with engagement terms
• Completing AML/KYC checks and client due diligence
• Managing corporate secretarial requirements, including incorporations and ASIC changes
• Maintaining share and unit registers and accurate client records
• Managing confidential documentation, scanning and mail
• Coordinating ATO lodgements and monitoring key deadlines
• Assisting with the collation of financial statements and tax returns
• Liaising with clients, lawyers, the ATO and internal stakeholders
• Managing documentation and ensuring records are accurately maintained
• Providing general administrative support to the wider Business Advisory team

About You:

We are looking for someone who is organised, proactive and confident working with senior stakeholders

To be considered, you will have:

• Previous public practice accounting experience – essential
• Experience working within a professional services environment
• Exceptional organisational and time-management skills
• Strong attention to detail and the ability to manage competing deadlines
• Excellent communication and presentation skills
• Confidence liaising with Partners, clients and external stakeholders
• A high level of professionalism, discretion and confidentiality
• Strong initiative and the ability to work autonomously
• Experience with MYOB AE is advantageous
• Familiarity with MYOB and/or Xero is highly regarded
• CA or CPA environment experience is advantageous

Why Join?

You’ll be joining a firm with 16 Partners and approximately 120 staff in Melbourne, backed by a national team of around 750 professionals.

The firm works with an impressive and varied client base, including large corporate clients, high-net-worth individuals and significant privately owned businesses, providing excellent exposure to a sophisticated professional services environment.

You’ll also enjoy:

• Flexible working arrangements
• Paid parental leave
• A strong focus on health and wellbeing
• Supportive and collaborative team culture
• Ongoing training and professional development
• The opportunity to work closely with experienced Partners and senior professionals
• A varied role within a growing Business Advisory division

The Firm

This is a fantastic opportunity to join a long-established accounting and advisory firm with a strong reputation for client relationships, professional development and employee wellbeing.

The firm places a genuine focus on creating an inclusive and collaborative workplace where people are supported to develop their careers and make a meaningful contribution.

If you have public practice experience and are looking for an opportunity where no two days are the same, we would love to hear from you.

All communication will be strictly confidential.