Public Sector Liaison & Administrative Coordinator

State of Victoria; Victoria; On-site; AUD 101,000 - 114,000; Full time

Job summary

State of Victoria is seeking a fixed-term, full-time administrator to connect a ministerial office with the department and manage sensitive correspondence. You will coordinate electronic briefings, provide high-level reception support, and monitor document flows in a fast-moving government setting.

You should bring experience in a government environment or related fields, with strong digital skills in Microsoft Office and Adobe Pro.

Qualifications

• Knowledge of parliamentary, cabinet and legislative processes, or the ability to learn them quickly.
• Strong digital skills using Microsoft Office and Adobe Pro; EBC/Oracle/TRIM knowledge is welcomed.
• Clear communication and interpersonal skills; adapt approach for different people.
• Sound judgement, problem-solving skills and flexibility when priorities change.

Responsibilities

• Manage sensitive correspondence and coordinate electronic briefings between the ministerial office and department.
• Provide high-level reception support, including calls, visitors, enquiries and the reception area.
• Monitor document flows, email inboxes and deadlines to keep work moving and resolve delays.
• Provide professional administrative support using Microsoft Office, Adobe Pro and department systems.
• Support cabinet, parliamentary and legislative work, while keeping accurate records and handling information confidentially.

Skills

Communication

Interpersonal skills

Problem-solving

Flexibility

Teamwork

Digital skills

Tools

Microsoft Office

Adobe Pro

EBC

Oracle

TRIM

Job description

State of Victoria is seeking a fixed-term, full-time administrator to connect a ministerial office with the department and manage sensitive correspondence. You will coordinate electronic briefings, provide high-level reception support, and monitor document flows in a fast-moving government setting.

You should bring experience in a government environment or related fields, with strong digital skills in Microsoft Office and Adobe Pro.