Executive Assistant to VP & Operations Director | Flexible

Victaulic Australia PTY LTD; City of Brisbane; On-site; AUD 90,000 - 120,000; Full time

Benefits offered by this job

Competitive salary

Career development programs

Flexible working arrangements

Employer superannuation contributions

Paid holidays

Job summary

Victaulic Australia PTY LTD in Eagle Farm, QLD, seeks an experienced Executive Assistant to support the Vice President and Operations Director with calendar management, travel, meetings, and confidential correspondence across ANZ sites. You will coordinate agendas and minutes, liaise with stakeholders, oversee office administration, HS&E compliance, and contribute to projects and events.

A tertiary qualification in Business Administration is preferred, and proficiency with Microsoft 365 is

Qualifications

• Proven experience supporting senior executives with calendars, travel, and confidential communications.
• Experience coordinating multi-site offices and confidential correspondence.
• Strong stakeholder management and communication skills.

Responsibilities

• Provide high-level executive support to the VP and Operations Director.
• Coordinate meetings, agendas, presentations, board papers, and minutes.
• Manage domestic and international travel arrangements and expense reporting.
• Liaise with internal and external stakeholders and coordinate across ANZ sites.
• Support office administration and HS&E compliance across sites.

Skills

Calendar management

Travel coordination

Confidential communications

Stakeholder management

Meetings coordination

Education

Business Administration qualification

Tools

Microsoft 365

Job description

Victaulic Australia PTY LTD in Eagle Farm, QLD, seeks an experienced Executive Assistant to support the Vice President and Operations Director with calendar management, travel, meetings, and confidential correspondence across ANZ sites. You will coordinate agendas and minutes, liaise with stakeholders, oversee office administration, HS&E compliance, and contribute to projects and events.

A tertiary qualification in Business Administration is preferred, and proficiency with Microsoft 365 is