Executive Assistant

Omexom; City of Melbourne; On-site; AUD 90,000 - 130,000; Full time

Job summary

VINCI Energies is seeking an experienced Executive Assistant to provide high-level administrative support to the Perimeter Director in Laverton North, Victoria, with the office relocating to Spotswood in 2027. This full-time on-site role requires coordinating meetings, travel, reports and strategic documents for the Senior Leadership Team.

You will manage confidential information with strong judgement, professionalism, and a proactive, detail-oriented approach, supporting senior leaders across

Qualifications

• Advanced skills across Microsoft Office and the ability to learn specialist software.
• Previous experience providing high-level administrative or executive support.
• Strong organisational and time-management skills.
• Ability to manage changing priorities, fluctuating workloads and tight deadlines.
• Excellent written and verbal communication skills.

Responsibilities

• Provide high-level administrative support to the Perimeter Director and Senior Leadership Team.
• Coordinate appointments, correspondence and communications with internal and external stakeholders.
• Organise senior management meetings, prepare minutes and maintain action registers.
• Compile monthly and board reports, presentations and strategy documents.
• Coordinate conferences, meetings and business presentations.
• Arrange domestic and international travel, including flights, accommodation and related requirements.
• Liaise with client executives, travel providers and other external suppliers.
• Assist with additional administrative priorities as directed by the Perimeter Director.

Skills

Microsoft Office

Executive support

Organisation & time management

Communication

Confidentiality

Tools

Specialist software

Job description

VINCI Energies is part of the VINCI Group and operates through a decentralised network of Business Units. Globally, VINCI Energies has approximately 109,000 people, 2,200 Business Units and operations in 60 countries. In Australia South-East, our Business Units operate with local autonomy and accountability, close to their customers, people and worksites. We're expanding and looking for passionate, skilled individuals to be a part of our journey as we continue to grow and innovate.

About the Role:

We are seeking a highly organised and professional Executive Assistant to provide high-level administrative support to our Perimeter Director.

This is a varied and fast-paced role suited to someone who enjoys working closely with senior leaders, coordinating competing priorities and ensuring important meetings, reports, travel and business activities run smoothly. You will be trusted with confidential information and will need to demonstrate strong judgement, attention to detail and professionalism.

Location & Work Arrangement:

Based in Laverton North

The office will be relocating to Spotswood in 2027

Full time requirement to be on site

Your Role & Key Responsibilities:

• Provide high-level administrative support to the Perimeter Director and Senior Leadership Team
• Coordinate appointments, correspondence and communications with internal and external stakeholders
• Organise senior management meetings, prepare minutes and maintain action registers
• Compile monthly and board reports, presentations and strategy documents
• Coordinate conferences, meetings and business presentations
• Arrange domestic and international travel, including flights, accommodation and related requirements
• Liaise professionally with client executives, travel providers and other external suppliers
• Assist with additional administrative and business priorities as directed by the Perimeter Director

What you will need:

• Advanced skills across Microsoft Office and the ability to learn specialist software
• Previous experience providing high-level administrative or executive support
• Strong organisational and time-management skills
• The ability to manage changing priorities, fluctuating workloads and tight deadlines
• Excellent written and verbal communication skills
• Confidence communicating with senior leaders and external stakeholders
• A high level of confidentiality, discretion and sound judgement
• Strong attention to detail and a proactive, solutions-focused approach

What's In It for You:

• Gain exposure to a broad range of senior-level business activities
• Take ownership of varied work across meetings, reports, presentations, events and travel
• Build relationships with stakeholders across the national business
• Join a role where your organisation, initiative and attention to detail will have a visible impact
• Be part of an established business operating within the energy and infrastructure sector