Executive Assistant

Victaulic Australia PTY LTD; City of Brisbane; On-site; AUD 90,000 - 120,000; Full time

Benefits offered by this job

Competitive salary

Career development programs

Flexible working arrangements

Employer superannuation contributions

Paid holidays

Job summary

Victaulic Australia PTY LTD in Eagle Farm, QLD, seeks an experienced Executive Assistant to support the Vice President and Operations Director with calendar management, travel, meetings, and confidential correspondence across ANZ sites. You will coordinate agendas and minutes, liaise with stakeholders, oversee office administration, HS&E compliance, and contribute to projects and events.

A tertiary qualification in Business Administration is preferred, and proficiency with Microsoft 365 is

Qualifications

• Proven experience supporting senior executives with calendars, travel, and confidential communications.
• Experience coordinating multi-site offices and confidential correspondence.
• Strong stakeholder management and communication skills.

Responsibilities

• Provide high-level executive support to the VP and Operations Director.
• Coordinate meetings, agendas, presentations, board papers, and minutes.
• Manage domestic and international travel arrangements and expense reporting.
• Liaise with internal and external stakeholders and coordinate across ANZ sites.
• Support office administration and HS&E compliance across sites.

Skills

Calendar management

Travel coordination

Confidential communications

Stakeholder management

Meetings coordination

Education

Business Administration qualification

Tools

Microsoft 365

Job description

Job Description VICTAULIC Executive Assistant

Location: Eagle Farm, QLD

Employment Type: Full-Time

Department: Administration

ABOUT VICTAULIC Victaulic, headquartered in Easton, Pennsylvania, is the global leader in mechanical pipe joining solutions, delivering advanced technologies and engineering services to address complex piping challenges faced by engineers, site owners and contractors. Since 1919, our innovative solutions have improved construction productivity and reduced risks, ensuring projects are completed safely, on time, and within budget. With over 6,000 employees spanning 50+ locations worldwide, our teams are dedicated to delivering advanced technologies and engineering expertise that address real-world challenges across a wide range of industries. Our sustainable solutions, made from high quality, graded scrap steel, promote circular construction by making piping systems infinitely reconfigured and minimizing environmental impact. Today, our high-quality products are used in more than 140 countries, supporting some of the world’s most critical and prestigious structures. An Industry Leader with a Heart as Big as Its Ambition and Innovation At Victaulic, we’re committed to constructing a better world for and with our people. Let’s Build a Better World Together. Our commitment to our people is built on four pillars: We build from within. We stand behind our people. We foster an environment for constant learning. We engineer change for a more stable and sustainable world.

YOUR IMPACT STARTS HERE

The Executive Assistant provides dedicated, high-trust support to the Vice President and the Operations Director. This is a confidential, executive-facing role focused on enabling the work of these two leaders. The role combines proactive calendar and correspondence management, meeting and travel coordination, and project support for the two executives, together with day-to-day office administration and facilities coordination across Victaulic's three ANZ sites.

WHAT YOU’LL BUILD & OWN

Provide high-level administrative and executive support to the Vice President and Operations Director, including complex calendar and inbox management. Coordinate meetings, prepare agendas, presentations, board papers, and minutes, and track leadership action items to completion. Manage domestic and international travel arrangements, itineraries, expense reporting, and executive correspondence. Serve as the primary liaison between executives and internal/external stakeholders, handling sensitive and confidential information with discretion. Oversee day-to-day office administration across ANZ sites, including records management, office supplies, visitor coordination, and general office support. Coordinate facilities management activities across three ANZ locations, including maintenance, security, vendor relationships, office projects, and workplace services. Support business projects, leadership events, team-building activities, and cross-functional coordination with HR, Finance, and other departments. Champion health, safety, and environmental (HS&E) compliance, promote a safe workplace, and ensure adherence to company policies, procedures, and ethical standards.

WHAT YOU BRING

Proven experience supporting senior executives (VP/Director level) as an Executive or Personal Assistant. Strong experience managing complex calendars, travel arrangements, and confidential communications. Experience coordinating international business travel and executive schedules. Exposure to office administration and facilities coordination across multiple sites is an advantage. Proficient in Microsoft 365 (Outlook, Word, Excel, PowerPoint, and Teams) Excellent communication and stakeholder management skills. Highly organised, discreet, and able to handle sensitive information with confidentiality. Proactive, resilient, detail-oriented, and able to manage competing priorities in a fast-paced environment.

WHAT SETS YOU APART

Tertiary qualification in Business Administration or a related field is preferred.

WHAT WE OFFER

• Build A Better Career
• Competitive salary package
• Career development programs and internal promotion opportunities.
• We believe in growing talent from within.
• Ongoing learning and professional development opportunities
• Build A Better Future
• Employer superannuation contributions
• A stable, globally recognised organisation with long-term career opportunities
• Build A Better You
• Generous annual leave and paid public holidays
• Flexible working arrangements where business needs allow
• Employee Assistance Program (EAP) and wellbeing resources
• Inclusive, collaborative culture where people support one another and celebrate success
• Build A Better World
• Join a company whose products contribute to a safer, more sustainable built environment every day.

EQUAL EMPLOYMENT OPPORTUNITY

Victaulic is an equal opportunity employer committed to creating an inclusive and diverse workplace. We welcome applications from all qualified candidates and make employment decisions based on merit, qualifications, and business needs. We are committed to providing a workplace free from discrimination, harassment, and bullying, and encourage applications from people of all backgrounds, including Aboriginal and Torres Strait Islander peoples, people with disability, culturally and linguistically diverse communities, LGBTQIA+ individuals, and people of all ages.

Victaulic is a leader in pipe joining solutions, with over 5,500 employees involved in some of the most prestigious construction projects worldwide. From the Hoover Dam to Bird’s Nest National Olympic Stadium in Beijing, Victaulic is there—increasing stability and sustainability wherever we go. While working for a fast-growing global leader is attractive, most Victaulic employees feel our best attributes are what we do for our people. This means doing things like building from within, sticking to our word, taking care of each other, and doing the right thing even when no one is watching. This blend of extraordinary opportunity and genuine caring is why so many people choose to build their lives and careers with us.

victaulic.com/careers