Executive Assistant to Directors | Strategic Admin

State Government of Victoria, Australia; City of Melbourne; On-site; AUD 75,000 - 105,000; Full time

Job summary

The Victorian School Building Authority (VSBA) is seeking an Executive Assistant in Melbourne CBD to support two Directors within the Corporate & Project Performance Division. The role focuses on diary and inbox management, meeting logistics, and processing invoices while ensuring confidentiality and timely delivery of tasks.

You'll coordinate procurement activities in Oracle Cloud, arrange travel, and provide broad administrative support across the division, helping the team meet deadlines and

Qualifications

• Experience providing executive support in corporate settings.
• Strong organisational and time-management skills.
• Ability to manage confidential information.
• Experience with calendars, inbox management, travel bookings, and meeting preparation.

Responsibilities

• Diary management and arrange meetings with stakeholders.
• Monitor and respond to emails with confidentiality.
• Answer telephone enquiries.
• Provide admin support including travel bookings and recruitment processes.
• Prepare materials for executive meetings and minutes.
• Coordinate venues, catering and meeting logistics.
• Collaborate with other EAs and staff to support Officers.
• Liaise with Minister's Office and department staff.
• Enter purchase requisitions into Oracle Cloud and process invoices.

Skills

Diary management

Email handling

Telephone handling

Stakeholder management

Organisation

Planning

Tools

Oracle Cloud

Job description

The Victorian School Building Authority (VSBA) is seeking an Executive Assistant in Melbourne CBD to support two Directors within the Corporate & Project Performance Division. The role focuses on diary and inbox management, meeting logistics, and processing invoices while ensuring confidentiality and timely delivery of tasks.

You'll coordinate procurement activities in Oracle Cloud, arrange travel, and provide broad administrative support across the division, helping the team meet deadlines and