Executive Assistant to the Executive General Manager

GenusPlus Group; City Of Swan; On-site; AUD 80,000 - 105,000; Full time

Benefits offered by this job

Competitive remuneration package

Direct exposure to senior leadership

Autonomy and impact

Supportive team environment

Job summary

GenusPlus Group is seeking an experienced Executive Assistant to support the Executive General Manager across Genus Services. You will thrive in a busy operational environment, anticipate priorities, exercise sound judgement and take ownership with minimal direction.

Based in Malaga, you will thrive in a busy operational environment, anticipate priorities, exercise sound judgement and take ownership with minimal direction.

Qualifications

• Proven experience supporting senior executives in an EA capacity.
• Experience in construction, contracting, infrastructure, mining services or similar operational environment preferred.
• Excellent organisational skills and ability to anticipate needs and manage priorities.
• Sound judgement, discretion and ability to make decisions independently.
• Strong communication and relationship management across all levels.
• Proactive follow-up of actions, issue resolution and delivering outcomes.
• Advanced Microsoft Office skills (Outlook, Word, Excel, PowerPoint).
• Experience coordinating business communications or social content advantageous.

Responsibilities

• Proactively managing the Executive General Manager's diary, inbox, travel arrangements and competing priorities.
• Coordinating the monthly Board Report process, gathering information from across the businesses, tracking deadlines and following up outstanding contributions.
• Managing executive correspondence, meeting preparation, actions and follow-ups.
• Building strong working relationships with General Managers and stakeholders across the Services businesses.
• Monitoring business priorities and ensuring important matters are communicated and followed through.
• Exercising judgement when managing requests, resolving issues and representing the Executive General Manager.
• Coordinating the Genus Services social media presence, working with teams to identify and share project achievements, business updates and employee stories.
• Overseeing the day-to-day management of the Malaga office and general office requirements for the Services overhead team.

Skills

Executive support

Diary management

Stakeholder engagement

Travel coordination

Board reporting coordination

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

PowerPoint

Job description

GenusPlus Group is an ASX listed company delivering essential infrastructure services across Australia. Our Services division operates across a range of industries, providing specialist solutions to major clients throughout the country.

We are seeking an experienced Executive Assistant to support our Executive General Manager across Genus Services.

This is an opportunity for someone who enjoys working closely with senior leadership, understands the demands of an operational business and is confident taking ownership of their role.

We're looking for more than someone who can manage a diary. We want a trusted professional who can anticipate priorities, exercise sound judgement, build strong relationships and keep things moving without needing constant direction.

About The Role

Working closely with the Executive General Manager, you will play an important role in coordinating executive priorities and supporting the broader Services businesses.

Your Responsibilities Will Include

• Proactively managing the Executive General Manager's diary, inbox, travel arrangements and competing priorities.
• Coordinating the monthly Board Report process, gathering information from across the businesses, tracking deadlines and following up outstanding contributions.
• Managing executive correspondence, meeting preparation, actions and follow-ups.
• Building strong working relationships with General Managers and stakeholders across the Services businesses.
• Monitoring business priorities and ensuring important matters are communicated and followed through.
• Exercising judgement when managing requests, resolving issues and representing the Executive General Manager.
• Coordinating the Genus Services social media presence, working with teams to identify and share project achievements, business updates and employee stories.
• Overseeing the day-to-day management of the Malaga office and general office requirements for the Services overhead team.

About You

You will be an experienced Executive Assistant who is comfortable working in a busy operational environment and supporting senior executives with competing priorities.

To Succeed In This Role, You Will Bring

• Demonstrated experience supporting senior executives in a genuine Executive Assistant capacity.
• Experience within construction, contracting, infrastructure, mining services or a similar operational environment, highly regarded.
• Excellent organisational skills and the ability to anticipate needs and manage competing priorities.
• Sound judgement, discretion and the confidence to make decisions independently.
• Strong communication and relationship management skills, with the ability to engage confidently across all levels of a business.
• A proactive approach to following up actions, resolving issues and delivering outcomes.
• Advanced Microsoft Office skills, particularly Outlook, Word, Excel and PowerPoint.
• Strong attention to detail and the ability to handle confidential information professionally.
• Experience coordinating business communications or social media content would be advantageous.

Above all, we're looking for someone who takes pride in being dependable, builds trust quickly and genuinely enjoys making things easier for the people they support.

What We Offer?

• A highly competitive remuneration package.
• The opportunity to work directly with senior leadership across a diverse operational business.
• A role offering genuine responsibility, autonomy and the opportunity to make an impact.
• A supportive team environment within an established Australian services group.

GenusPlus Group is an equal opportunity employer and encourages applications from suitably qualified candidates from all backgrounds.