Executive Assistant - Mercedes-Benz Vans

Everi Pty; Melbourne; Hybrid; AUD 90,000 - 120,000; Full time

Benefits offered by this job

Free on-site parking

Car leasing discounts

Job summary

Mercedes-Benz Australia Pacific is seeking an experienced Executive Assistant to support the Managing Director and contribute to the Vans business success. You will coordinate leadership priorities, governance, communications and events, while managing complex schedules and confidential information.

The role is hybrid, based in Mulgrave, Melbourne, with a mix of office and work-from-home arrangements. You will engage with senior leaders, retailer networks and global stakeholders to deliver

Qualifications

• Experience supporting senior executives in a complex corporate environment.
• Ability to manage diaries, governance, communications, travel and events.
• Proven organisational and stakeholder management skills.

Responsibilities

• Own complex diary, inbox and meeting coordination for the Managing Director.
• Prepare executive correspondence, briefing notes, presentations and packs.
• Manage the Vans Executive Committee cycle: schedules, papers, minutes and action tracking.
• Maintain calendars, roadmaps, project trackers and governance rhythms.
• Lead or support leadership summits, offsites, forums and events.
• Coordinate travel, itineraries, accommodation, visas and expenses.
• Support P2P, invoices, budgets, onboarding and team admin processes.

Skills

Executive support

Diary management

Governance activities

Travel & events

Microsoft 365

Stakeholder management

Education

Business administration

Office management

Events

Tools

Concur

SAP/Fiori

SharePoint

Outlook

Job description

Job Description

This is a 12-month fixed-term opportunity for an accomplished Executive Assistant to support the Managing Director of Mercedes-Benz Vans and contribute to the success of the broader Vans business. Acting as a trusted partner, you will help drive executive effectiveness through the coordination of leadership priorities, governance activities, communications, travel, events and stakeholder engagement.

As the central point of coordination for the executive office, you will work closely with the Vans leadership team, retailer network, shared functions, and regional and global stakeholders to ensure information, decisions and actions flow seamlessly across the business. In addition to providing high-level executive support, you will play an important role in leadership governance, communications, event delivery, project coordination, business administration and continuous improvement initiatives.

You will oversee complex schedules, key meetings, executive communications and business events while maintaining governance rhythms, action registers and forward planning activities. Success in this role will be defined by your ability to anticipate needs, exercise sound judgement, build strong relationships and deliver high-quality outcomes with professionalism, discretion and attention to detail.

Our team is based in Mulgrave, Melbourne, and this hybrid role has great variety and flexibility, allowing a mix of working from our newly refurbished offices and home.

Qualifikationen

Key duties & responsibilities

• Own complex diary, inbox and meeting coordination for the Managing Director, anticipating priorities, conflicts, preparation needs and follow-up actions.
• Act as a trusted point of contact for internal and external stakeholders, exercising discretion and sound judgement.
• Prepare and quality-check executive correspondence, briefing notes, presentations, speaking materials and meeting packs.
• Manage the Vans Executive Committee cycle, including schedules, agendas, papers, minutes, decisions and action tracking.
• Maintain leadership calendars, roadmaps, project trackers and governance rhythms across key meetings and business milestones.
• Lead or support the end-to-end delivery of team summits, leadership offsites, retailer forums, customer engagements, incentive travel and other key events.
• Coordinate executive and business-wide communications, ensuring content is accurate, approved and delivered on time.
• Coordinate domestic and international travel, itineraries, accommodation, visas and expense reconciliation.
• Support purchase-to-pay, invoice, budget-tracking, onboarding, training and other team administration processes.
• Identify practical improvements to templates, systems and recurring workflows, and contribute to priority cross-functional initiatives.
• This is an opportunity to work closely with senior leaders where your contribution will have a direct impact on the effectiveness of the leadership team and the broader Vans business.
• Join a collaborative, customer-focused global organisation, gaining broad exposure to leadership, governance, strategy, communications, events and business operations within an inclusive and diverse workplace.
• Enjoy flexible working arrangements to support you in your career, work and life.
• Enjoy free on-site parking, discounting car leasing and other great benefits.

About the Employer

At Mercedes-Benz Australia Pacific, we pride ourselves on building and maintaining an inclusive workforce because we believe that our people make the difference. In addition to providing exciting learning and career development opportunities, we prioritise our employees by offering generous benefits. This includes discounted car leasing and purchase options, on-site parking, employee assistance programs and much more. We are committed to a flexible and progressive workplace culture for everyone and are proud to be consistently recognised as an Employer of Choice for Gender Equality. We are an equal opportunity employer, so by joining us, you will be part of a company that embraces differences and where individual contributions are valued. We strive to recognise our committed people through Employee Recognition and Reward programs.

About the Candidate

• Extensive experience supporting senior executives in a complex corporate environment, with responsibility for managing diaries, governance activities, communications, travel and events.
• Exceptional organisational, stakeholder management and communication skills, with the ability to prioritise competing demands, adapt under pressure and maintain strong attention to detail.
• Advanced proficiency across Microsoft 365 applications, including Outlook, Word, Excel, PowerPoint, Teams, Copilot and SharePoint.
• Demonstrated integrity and discretion when handling confidential information, coupled with a proactive, resourceful and customer-focused approach.
• Experience using business systems such as Concur, SAP/Fiori, travel booking and purchase-to-pay platforms, with exposure to event management, supplier coordination, budgets and compliance requirements will be highly regarded.
• Relevant experience within the automotive industry or another customer-focused sector, supported by qualifications in business administration, office management, events or equivalent professional experience.

Work Environment

• Hybrides Arbeiten möglich
• Mitarbeiterhandy möglich
• Gesundheitsmaßnahmen
• Mitarbeiterrabatte möglich
• Mitarbeiter Events
• Kinderbetreuung
• Parkplatz
• Gute Anbindung
• Barrierefreiheit
• Kantine, Café

Kontakt Mercedes-Benz Australia/Pacific Pty Ltd

44 Lexia Place3170 MulgraveDetails zum Standort