Executive Assistant to the Chief Executive Officer

Town of Claremont; Perth; On-site; AUD 89,000 - 108,000; Full time

Benefits offered by this job

Health and wellbeing program

Additional superannuation

Flexible working arrangements

RDOs

Free onsite parking

On-site gym access

Job summary

Town of Claremont in Western Australia is seeking an Executive Assistant to the Chief Executive Officer to support the CEO and the Mayor with high‑level administrative tasks in a dynamic local government environment.

The role requires exceptional organizational and communication skills, calendar and correspondence management, stakeholder liaison, and preparation of agendas, minutes and reports for executive meetings.

Qualifications

• High-level administrative support experience.
• Ability to coordinate multiple calendars and correspondence.
• Strong communication and interpersonal skills.

Responsibilities

• Manage the CEO and Mayor's schedules and correspondence.
• Provide high-level administrative support to the CEO and Mayor.
• Liaise with internal and external stakeholders to support effective communication.
• Coordinate and prepare agendas, minutes, and documents for executive meetings.
• Coordinate events including citizenship ceremonies and internal functions.
• Draft, review and format correspondence, reports, newsletters and PowerPoint presentations.

Skills

Schedule management

Stakeholder liaison

Communication skills

Administrative support

Tools

Microsoft Office

Job description

Executive Assistant to the Chief Executive Officer

$98,594 per year plus 15.5% Superannuation

The Town has a rare and exciting opportunity for a qualified and personable Executive Assistant who thrives in a dynamic environment. This position is ideal for someone who is highly organised, proactive and possesses exceptional communication skills, with the ability to anticipate the needs of both the CEO and the Mayor.

Key responsibilities

• Management of the CEO and Mayor's schedules and correspondence.
• Providing high level administrative support to the CEO and Mayor.
• Liaising with internal and external stakeholders to support effective communication and collaboration across the organisation.
• Coordinating and preparing agendas, minutes, and documents for executive team meetings.
• Coordinating events including citizenship ceremonies and internal functions.
• Drafting, reviewing and formatting correspondence, reports newsletters and PowerPoint presentations.

The successful candidates will enjoy working with the community and as part of a team. The successful core values will mirror the Town’s values of respect, integrity, quality communication, and excellent customer service.

The Town of Claremont is a progressive local government that was established in 1898 for the picturesque riverside suburbs of Claremont and Swanbourne. It is a busy and forward focused local government with dedicated staff who are committed to making a difference at a local level. The Town was recently ranked Number 1 local government from a Community Scorecard, as voted by their community.

The Townoffers great benefits such as a health and wellbeing program, additional superannuation contributions, flexible working arrangements, RDOs, free onsite parking and free access to an on-site gym and to the Claremont Aquatic Centre.

Benefits

• a health and wellbeing program
• additional superannuation contributions
• flexible working arrangements
• RDOs
• free onsite parking
• free access to an on-site gym and to the Claremont Aquatic Centre.

Applications close 18 October at 5:00 pm.

We welcome and encourage applications from people with lived experience of Aboriginal and Torres Strait Islander cultures, and those with a strong commitment to closing the gap. The Town of Claremont is an inclusive employer that values cultural diversity and supports professional growth for all.

Please direct all enquiries toHR Team Member on 9285 4300.Early applications are highly recommended as the Town will interview suitable candidates prior to the closing date.

Your application will include the following questions:

• Which of the following statements best describes your right to work in Australia?

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