Executive Assistant to Mayor

Byron Shire Council; Sydney; On-site; AUD 64,000 - 74,000; Full time

Benefits offered by this job

Career development

Salary packaging

Employee Assistance Program

Fitness Passport

MyLeave

Job summary

Byron Shire Council seeks an Executive Assistant to the Mayor to provide high-level administrative and advisory support, coordinating complex schedules and engagements with Councillors, staff, government agencies and the community. You will prepare correspondence, briefings and engage with digital content creation to support the Mayoral Office and Council communications.

The role requires strong organisational skills, discretion and the ability to build relationships across diverse stakeholders,

Qualifications

• Qualification in Business Administration, Media/Communications or related discipline.
• Proven experience providing confidential executive support in a fast-paced and complex environment.
• Outstanding organisational and time management skills with ability to manage competing priorities.
• Exceptional written and verbal communication skills including reports, correspondence and media communications.
• Strong interpersonal skills and ability to build productive relationships with elected representatives, senior leaders and community stakeholders.

Responsibilities

• Provide high-level executive, administrative and advisory support to the Mayor, ensuring the Mayoral Office operates effectively.
• Manage complex schedules, appointments and competing priorities for the Mayor.
• Act as a key contact for Councillors, staff, government agencies, community organisations, media and the public.
• Coordinate meetings and events, including agendas, briefs, minutes and follow-ups.
• Prepare high-quality correspondence, reports and media responses for the Mayor.
• Develop engaging digital and social media content to support community engagement.
• Exercise discretion and confidentiality on sensitive or politically aware matters.
• Contribute to a customer-focused and collaborative culture while representing Byron Shire Council.

Skills

Executive support

Stakeholder engagement

Time management

Written communication

Social media content creation

Education

Business Administration

Media/Communications

Equivalent experience

Tools

Microsoft Office

Social media platforms

Job description

Play a key role at the heart of local government, supporting the leadership of one of Australia's most recognised and vibrant communities.

We're looking for an exceptional Executive Assistant to the Mayor who thrives in a fast-paced environment and enjoys building strong relationships across a diverse range of stakeholders. Working closely with the Mayor and General Manager, you'll provide high-level executive, administrative and communications support that helps ensure the Mayoral Office operates effectively, professionally and responsively.

This is far more than a traditional executive assistant role. From coordinating meetings and managing competing priorities to preparing correspondence, supporting community engagement and creating digital and social media content, you'll be a key link between the Mayor, Councillors, Council staff, government agencies and the community, helping to ensure effective communication, coordination and engagement across Council and with the community.

If you're highly organised, exercise sound judgement and discretion, an exceptional communicator and passionate about supporting positive outcomes for the community, this is a unique opportunity to contribute to the leadership and success of Byron Shire Council while working in one of Australia's most sought-after locations.

Key responsibilities:

• Provide high-level executive, administrative and advisory support to the Mayor, ensuring the effective day-to-day operation of the Mayoral Office.
• Manage complex schedules, appointments, invitations and competing priorities on behalf of the Mayor in a proactive and professional manner.
• Act as a key point of contact for Councillors, Council staff, government agencies, community organisations, media representatives and members of the public, fostering positive and productive relationships.
• Coordinate meetings and events, including preparation of agendas, briefing materials, minutes and follow-up actions.
• Prepare high-quality correspondence, reports, media responses and other communications on behalf of the Mayor.
• Develop engaging digital and social media content across platforms including Facebook, Instagram and YouTube to support community engagement and communication objectives.
• Exercise sound judgement, discretion and confidentiality when managing sensitive, complex and politically aware matters.
• Contribute to a customer-focused and collaborative culture while promoting a professional and positive image of Byron Shire Council.

To be successful in this role, you will have:

• A qualification in Business Administration, Media/Communications or a related discipline, and/or equivalent demonstrated experience in an executive assistant role.
• Proven experience providing confidential executive support in a fast-paced and complex environment.
• Outstanding organisational and time management skills, with the ability to successfully manage competing priorities and tight deadlines.
• Exceptional written and verbal communication skills, including experience preparing correspondence, reports, digital content and social media communications.
• Strong interpersonal skills and the ability to build productive relationships with elected representatives, senior leaders, community stakeholders and members of the public.
• Demonstrated analytical, problem-solving and decision-making skills, supported by sound judgement and ethical discernment.
• A high level of digital literacy, including proficiency in Microsoft Office applications and contemporary digital communication platforms.
• An understanding of local government, political environments or public sector operations would be highly regarded.

We offer:

• A full-time, term position (35 hours per week), until 25 August 2028
• Salary and Conditions will be in accordance with the NSW Local Government (State) Award with appointment in the range of $1,403.59 to $1,626.28 per week (dependent upon skills and experience)
• 12% Superannuation

Byron Shire Council has a high performance, collaborative culture. We are a growth-oriented organisation and value individuals who are driven to succeed and exceed expectations. We like to focus on understanding how a potential candidate's talents and strengths align with the role they are interested in. Working in Local Government and for Byron Shire Council provides opportunities to grow in the direction that you aspire.

Other benefits include:

• Career development and training opportunities
• Attractive salary packaging scheme
• Employee Assistance Program (4 sessions per year)
• Fitness Passport
• MyLeave

We believe in diversity, inclusion and equality and are committed to ensuring that our workplaces are a reflection of our community. We recognise the benefits that diversity and inclusion brings, and in turn encourage talented people from all backgrounds, abilities and identities to apply for our vacancies.

We are open to discussing flexible working arrangements and encourage our people to explore new ways of working – including part-time, job-share or working from different locations. Everyone can ask about it.

We strongly encourage applications from people with disability and will provide reasonable adjustments in our recruitment process and in the workplace. If you need an adjustment during the recruitment process, please call or email the contact person listed above, and also advise us of your preferred method of communication.

Byron Shire Council is committed to being a child safe organisation – we respect all children and their wellbeing. We will embed Child Safe Standards into our leadership, governance and culture. We will support our staff and volunteers in their responsibilities. We will strive to keep children safe from harm and abuse.

Location:

This position is based at Mullumbimby; however, Council can require you to work from other work sites as required for operational reasons.

Contact: Vicki Lawrence, Manager People and Culture, Phone: [phone]***

Closing date:

12pm (NSW time), Wednesday 14th October. Late applications will not be permitted.