Executive Assistant to the CEO and Coordinator People and Culture

RCPA Quality Assurance Programs Pty; Sydney; On-site; AUD 90,000 - 120,000; Full time

Job summary

RCPA Quality Assurance Programs – St Leonards Park NSW is seeking an Executive Assistant to the CEO and People & Culture Coordinator. This full-time role supports the CEO’s office and coordinates People & Culture administration across two organisations.

The position requires meticulous attention to detail, discretion, and the ability to work independently or with a team. Strong MS Office skills and experience in health/government/education settings are valued.

Qualifications

• Proven record of attention to detail with a strong emphasis on accuracy.
• High level of discretion, sound judgement and the ability to handle sensitive and confidential information.
• Ability to work independently and in a collaborative team environment.
• Sound computer skills, particularly Microsoft Office Suite.
• Experience working in health, government, and/or education setting.
• Time management skills and the ability to prioritise effectively.

Responsibilities

• Provide executive support to the CEO, including diary management, correspondence, travel and meeting arrangements.
• Coordinate Board and executive meeting requirements, including agendas, papers, minutes and actions.
• Act as a key contact for the CEO’s office with Board members, staff and external stakeholders.
• Prepare and review correspondence, presentations and reports with attention to confidentiality.
• Maintain employee records and HR documentation across two organisations.
• Assist with recruitment, onboarding, induction and offboarding.

Skills

Attention to detail

Discretion

Independent work

Communication

Time management

Flexibility

Team collaboration

Cross-functional communication

Prioritisation

Problem solving

Tools

MS Office Suite

HRIS

SharePoint

Job description

Executive Assistant to the CEO and People & Culture Coordinator

RCPA Quality Assurance Programs – St Leonards Park NSW

The Royal College of Pathologists of Australasia and The Royal College of Pathologists of Australasia Quality Assurance Programs are committed to improving health outcomes through leadership in pathology, quality assurance, professional standards, education, training and innovation.

This full time, dual role will:

Support the effective operation of the CEO’s office through timely executive and administrative support.

Coordinate the day-to-day People & Culture administration across the employee lifecycle for RCPA and RCPAQAP.

Major Responsibilities:

Executive Assistant to the RCPAQAP CEO

Provide executive support to the CEO, managing diary commitments, correspondence, travel and meeting arrangements to support effective use of time.

Coordinate Board and executive meeting requirements, including agendas, papers, taking minutes and follow-up actions, in liaison with relevant stakeholders.

Act as a key point of contact for the CEO’s office, liaising professionally with Board members, employees, RCPA colleagues and external stakeholders.

Prepare and review correspondence, presentations and reports, ensuring accuracy, timely completion and appropriate handling of confidential information.

Track commitments, deadlines and actions arising from CEO-led initiatives, following up with relevant stakeholders and bringing outstanding matters to the CEO’s attention.

People and Culture Administration for RCPA and RCPAQAP

Prepare employment contracts and documentation relating to any variations in employment including but not limited to remuneration letters, higher duties, position descriptions, secondments, etc.

Maintain accurate employee records in both organisations’ HRIS (Human Resources Information System).

Proofread, update and maintain legacy and new HR documentation.

Respond to operational employee enquiries, escalating matters requiring P&C advice to the People & Culture Business Partner.

Assist with recruitment, onboarding, induction and offboarding.

Keep the People and Culture Share Point updated.

Further duties as directed. This may include administrative support for Governance, workshops and events at RCPAQAP.

Skills & Experience:

Proven record of attention to detail with a strong emphasis on accuracy.

High level of discretion, sound judgement and the ability to handle sensitive and confidential information.

Ability to work independently and in a collaborative team environment.

Sound computer skills, particularly Microsoft Office Suite.

Experience working in health, government, and/or education setting

Time management skills and the ability to prioritise effectively

Ability to be flexible and adapt work practices to suit circumstances.

Demonstrated verbal and written communication skills.

Proven ability to work both as a team member and independently on tasks.

Proven ability to work in a cross-functional environment and multi task.

Demonstrated commitment to the principles and practice of EEO, Ethical Conduct, diversity and WHS.

Office, PC2 laboratory and warehouse.

Flexibility in working hours is required.

All staff must participate in the company CPD and PDP programs.

The RCPA and RCPAQAP is committed to high standards of performance in relation to WHS, confidentiality and Diversity Management. All staff must comply with all company Policies and Guidelines related to WHS, Equal Opportunity, Harassment, Code of Conduct and Discrimination and Confidentiality. The RCPA and RCPAQAP is a smoke-free environment.

The RCPA and RCPAQAP encourage Aboriginal and Torres Strait Islander peoples to apply.

This advertisement closes on 22 October 2026. Only shortlisted candidates will be contacted.