Executive Assistant to Project Manager — Major Infrastructure

Spinifex Recruiting; Albury City; On-site; AUD 70,000 - 110,000; Full time

Job summary

Spinifex Recruiting is seeking an Executive Assistant to support the Project Manager on a major infrastructure project based in Albury. You will become the central point of coordination for the project team, helping keep people, information and activities running smoothly while gaining hands-on exposure to delivery, stakeholder engagement and operations.

Working with senior project leaders, contractors and stakeholders, you will develop essential project coordination skills and a clear pathway

Qualifications

• Strong organisational and time management skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Excellent communication and relationship-building skills.
• High attention to detail and a proactive approach.
• Confidence working with stakeholders at all levels.
• Strong Microsoft Office skills, particularly Word, Excel and Outlook.
• A willingness to learn and develop within a project environment.
• A White Card (or willingness to obtain one).
• Experience in construction, infrastructure, engineering, government or project environments will be highly regarded but is not essential.

Responsibilities

• Provide executive support to the Project Manager and leadership team.
• Coordinate meetings, calendars, reports and project communications.
• Manage project documentation, records and reporting requirements.
• Arrange travel, accommodation and mobilisation of project personnel.
• Support workforce onboarding and administration activities.
• Assist with stakeholder and community engagement initiatives.
• Coordinate events, workshops and community information sessions.
• Prepare presentations, meeting agendas and minutes.
• Liaise with contractors, suppliers and local service providers.
• Provide general project coordination support across the project team.

Skills

Organisational skills

Time management

Communication

Relationship-building

Attention to detail

Proactive approach

Stakeholder management

Microsoft Office

Job description

Spinifex Recruiting is seeking an Executive Assistant to support the Project Manager on a major infrastructure project based in Albury. You will become the central point of coordination for the project team, helping keep people, information and activities running smoothly while gaining hands-on exposure to delivery, stakeholder engagement and operations.

Working with senior project leaders, contractors and stakeholders, you will develop essential project coordination skills and a clear pathway