Project Administrative Support - Pipeline & Project Coordination

Alspec; Woollahra Municipal Council; On-site; AUD 70,000 - 100,000; Full time

Job summary

Alspec, Australia’s market leader in aluminium systems, invites applications for a role within the Client Engagement and Strategy Team. You will coordinate Alspec’s project pipeline from opportunity through to completion, working with developers, builders and architects to ensure progress and updates across internal teams.

The position offers exposure to major construction projects across Australia and a supportive environment with a long-standing commitment to employee wellbeing.

Qualifications

• Strong Excel and data management skills.
• Excellent attention to detail.
• Strong communication and organisational skills.
• The ability to manage multiple priorities and deadlines.
• A proactive, solutions-focused approach.
• Experience in project administration, coordination, sales administration or a similar role.
• Construction or building industry experience is advantageous.

Responsibilities

• Track opportunities, quotes, milestones and project progress.
• Manage and maintain the project pipeline and key project information.
• Coordinate updates across internal teams.
• Follow up outstanding information, actions, approvals and opportunities.
• Support meetings, reporting, documentation and stakeholder communications; identify issues early and take ownership of getting things moving.
• Provide coordination and administrative support to the Client Engagement & Strategy team.

Skills

Data management

Attention to detail

Communication

Organisation

Prioritisation

Project administration

Coordination

Sales administration

Construction industry experience

Tools

Excel

Job description

• Be part of our new and exciting Client Engagement and Strategy Team.
• Work for a Private Company which has looked after its employees for over 50 years.
• Great working environment and rewarding salary on offer

This is a great opportunity foryou to join an established, successful and respected industry leader.

About Us...

Australian owned and operated, Alspec is the market leader in the design and distribution of innovative aluminium systems to the architectural, residential, industrial and home-improvement markets.

Our continuous investment in research and development ensures the latest technologies and design principles are applied in our extensive range of aluminium systems and products. We are committed to providing world-class service and building successful partnerships with all our customers.

Alspec has 15 locations throughout Australia, with over 750 employees.

About the Role...

Working closely with our Client Relationship, Specification and Area Management
teams, you will coordinate Alspec’s project pipeline from opportunity through to
completion.

You’ll work with developers, builders, architects, engineers, fabricators and
internal teams, ensuring projects are accurately tracked, followed up and progressing.

This is an opportunity to join a growing and strategically important team, gain
exposure to major construction projects across Australia and work with some of the
industry’s leading developers, builders, architects, engineers and fabricators.

Your organisation and initiative will make a real difference.

Key responsibilities...

• Track opportunities, quotes, milestones and project progress.
• Manage and maintain the project pipeline and key project information.
• Coordinate updates across internal teams.
• Follow up outstanding information, actions, approvals and opportunities.
• Support meetings, reporting, documentation and stakeholder communications.
  Identify issues early and take ownership of getting things moving.
• Provide coordination and administrative support to the Client Engagement &
  Strategy team.

About You...

Experience:

• Strong Excel and data management skills.
• Excellent attention to detail.
• Strong communication and organisational skills.
• The ability to manage multiple priorities and deadlines.
• A proactive, solutions-focused approach.
• Experience in project administration, coordination, sales administration or a similar role.
• Construction or building industry experience is advantageous.

We are looking for someone who...

• Takes ownership.
• Follows through.
• Finds solutions.
• Gets things done.

You may be required to undergo a pre-employment medical including drug and alcohol testing and must have contactable work references.