Executive Assistant to Project Director – Infrastructure

Everi Pty; Sydney; On-site; AUD 90,000 - 130,000; Full time

Benefits offered by this job

Competitive remuneration & benefits

Job summary

CPB Contractors is seeking an experienced Personal Assistant to provide high-level administrative support to the Project Director and leadership team on the M6 Stage 1 Project in Sydney. The role requires demonstrable experience supporting senior executives on major infrastructure projects, with a strong emphasis on confidentiality and professionalism.

You will manage complex calendars, coordinate meetings, travel, and prepare briefing papers, while maintaining robust filing and document control

Qualifications

• Certificate III, Certificate IV, or higher qualification in Business Administration or a related discipline (desirable).
• 8–10 years' experience in an administrative, executive assistant, or personal assistant role within a professional environment.
• Experience supporting senior executives, Project Directors, or leadership teams on infrastructure, construction, or corporate projects.
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams).
• Strong organisational, time management, and communication skills with high attention to detail.

Responsibilities

• Manage day-to-day activities and administrative requirements of the Project Director.
• Coordinate complex calendars, meetings, and diary commitments across multiple stakeholders.
• Monitor, prioritise, and respond to communications promptly and professionally.
• Prepare, format, and maintain project documents, reports, and briefing papers.
• Coordinate internal and external meetings, including agenda preparation and minutes.

Skills

Diary management

Stakeholder engagement

Communication

Time management

Discretion

Education

Certificate III/IV in Business Administration

Tools

MS Office

Outlook

Word

Excel

PowerPoint

Teams

Job description

CPB Contractors is seeking an experienced Personal Assistant to provide high-level administrative support to the Project Director and leadership team on the M6 Stage 1 Project in Sydney. The role requires demonstrable experience supporting senior executives on major infrastructure projects, with a strong emphasis on confidentiality and professionalism.

You will manage complex calendars, coordinate meetings, travel, and prepare briefing papers, while maintaining robust filing and document control