Executive Assistant to Managing Director — Strategic Support

DIXON APPOINTMENTS | Recruitment Agency; City of Melbourne; On-site; AUD 99,000 - 121,000; Full time

Job summary

Dixon Appointments is seeking an experienced Executive Assistant to support the Managing Director in a prestigious Melbourne office. The role combines hands‑on administration with high‑level stakeholder liaison, ensuring the MD’s day runs smoothly and strategically.

This permanent, full‑time position offers a AUD 110,000 package (including super) and broad exposure across the business, with travel, board papers, meetings and events.

Qualifications

• Previous experience as an Executive Assistant, Executive Officer or Senior Administrator.
• Experience supporting senior executives, CEOs or Managing Directors.
• Strong minute-taking and meeting coordination skills.
• Excellent written and verbal communication skills.
• Exceptional organisational and prioritisation abilities.
• A high level of discretion and professionalism.
• Advanced Microsoft Office skills.
• The ability to work independently and proactively solve problems.

Responsibilities

• Provide executive support to the Managing Director and senior leadership team.
• Coordinate meetings, agendas, reports and documentation.
• Prepare board and leadership meeting papers and minutes.
• Manage travel arrangements, expenses and credit card reconciliations.
• Respond to correspondence and assist with stakeholder communications.
• Organise events, functions and catering requirements.
• Maintain records, filing systems and administrative processes.
• Support day-to-day office operations and business continuity activities.
• Liaise with contractors, trades and external service providers as required.
• Assist with office and facilities-related coordination projects.

Skills

Executive Assistant experience

Support senior executives

Minute taking

Meeting coordination

Communication skills

Discretion

MS Office

Independent work

Tools

MS Office

Job description

Dixon Appointments is seeking an experienced Executive Assistant to support the Managing Director in a prestigious Melbourne office. The role combines hands‑on administration with high‑level stakeholder liaison, ensuring the MD’s day runs smoothly and strategically.

This permanent, full‑time position offers a AUD 110,000 package (including super) and broad exposure across the business, with travel, board papers, meetings and events.