Executive Assistant to Legal & Governance Leaders

Calvarycare; Sydney; Hybrid; AUD 85,000 - 120,000; Full time

Benefits offered by this job

NFP salary packaging

Paid parental leave

Flexible hours

Job summary

Calvarycare in Sydney seeks an Executive Assistant to the Chief Legal Officer and Chief Nurse & Clinical Governance Officer. You will manage diaries, prepare governance materials, and coordinate board and governance processes in a confidential, high-trust environment.

The role combines administrative excellence with stakeholder liaison, travel coordination, and support across legal and clinical governance portfolios, with hybrid/flexible working arrangements and a strong commitment to

Qualifications

• Experience providing high-level support to senior executives with complex portfolios.
• Experience coordinating executive/governance committee processes, including agendas, papers, minutes and action tracking.
• Ability to handle legally privileged, clinically sensitive and confidential information with discretion.
• Strong governance discipline including document control, deadlines, QA and risk escalation.
• Exceptional written and oral communication, including drafting Board-level documents.
• Advanced Microsoft 365 capability and workflow/tool proficiency.
• Highly developed organisational and analytical skills; able to manage ambiguity.
• Ability to work autonomously with senior stakeholders.

Responsibilities

• Proactively manage executive diaries, correspondence and meeting coordination for the Chief Legal Officer and Chief Nurse & Clinical Governance Officer.
• Coordinate executive, Board and governance committee processes, including agendas, papers, minutes and action registers.
• Prepare and quality assure executive and Board-level documents and correspondence.
• Manage confidential and legally sensitive records and deadlines; handle privileged information.
• Support coordination of legal matters, contracts, regulatory requests with external advisers, insurers and regulators.
• Assist with clinical governance reporting, QA activities, policy reviews and regulatory commitments.
• Monitor actions and deliverables, escalate risks or delays as needed.
• Provide broader executive support including stakeholder liaison, travel coordination and expense reconciliation.

Skills

Executive support

Governance coordination

Confidential handling

Governance discipline

Communication

Microsoft 365

Stakeholder liaison

Travel coordination

Research

Education

Tertiary qualification in business/administration/governance

Tools

Microsoft 365

Job description

Calvarycare in Sydney seeks an Executive Assistant to the Chief Legal Officer and Chief Nurse & Clinical Governance Officer. You will manage diaries, prepare governance materials, and coordinate board and governance processes in a confidential, high-trust environment.

The role combines administrative excellence with stakeholder liaison, travel coordination, and support across legal and clinical governance portfolios, with hybrid/flexible working arrangements and a strong commitment to