Executive Assistant to Legal & Clinical Governance (Hybrid)

Calvary; Sydney; Hybrid; AUD 90,000 - 120,000; Full time

Benefits offered by this job

NFP salary packaging benefits,discount

Paid parental leave

Training, development pathways and car

Flexible hours

Job summary

Calvary is seeking an Executive Assistant to provide high-level support to the Chief Legal Officer and Chief Nurse & Clinical Governance Officer in Sydney.

You will coordinate diaries, governance materials, boards, and deadlines, handling sensitive information with discretion, and liaising with senior stakeholders across legal and clinical portfolios.

Hybrid/flexible working arrangements are available, with a mission-driven culture and broad development opportunities.

Qualifications

• Experience providing high-level support to senior executives with complex portfolios.
• Experience coordinating executive or governance committee processes (agendas, papers, minutes, action tracking).
• Ability to handle legally privileged and confidential information with discretion.
• Strong governance discipline: document control, deadlines, escalation of risks or delays.
• Excellent written and oral communication; draft/edit board-level documents to a high standard.
• Advanced Microsoft 365 capability and comfort with workflow/tools.
• Ability to anticipate needs, manage dependencies and handle ambiguity.

Responsibilities

• Proactively manage executive diaries and meeting coordination for the Chief Legal Officer and Chief Nurse & Clinical Governance Officer.
• Coordinate executive, Board and governance committee processes, including agendas, papers, minutes and action records.
• Prepare and quality assure executive and Board-level correspondence, reports, briefings, and presentations.
• Manage confidential and legally sensitive correspondence and records.
• Support tracking of legal matters, contracts, regulatory requests with external advisers, insurers and regulators.
• Assist with clinical governance reporting, quality and safety reports, policy reviews and accreditation actions.
• Monitor and escalate risks or delays; track actions and deadlines.
• Provide broader executive/administrative support including stakeholder liaison, travel, expenses and portfolio administration.

Skills

High-level executive support

Governance coordination

Discretion handling confidential info

Governance documentation

Stakeholder management

Communication skills

Organisational & prioritisation

Education

Tertiary qualification in business/administration/governance/legal studies

Tools

Microsoft 365

Word

Outlook

Teams

SharePoint

PowerPoint

Excel

Job description

Calvary is seeking an Executive Assistant to provide high-level support to the Chief Legal Officer and Chief Nurse & Clinical Governance Officer in Sydney.

You will coordinate diaries, governance materials, boards, and deadlines, handling sensitive information with discretion, and liaising with senior stakeholders across legal and clinical portfolios.

Hybrid/flexible working arrangements are available, with a mission-driven culture and broad development opportunities.