Executive Assistant to Governance & Legal Leaders (Hybrid)

Calvary Health Care; Sydney; Hybrid; AUD 110,000 - 140,000; Full time

Benefits offered by this job

Salary packaging

Health insurance discounts

Gym membership

Paid parental leave

Training and development

Job summary

Calvary Health Care in Sydney is seeking an Executive Assistant to provide high-level confidential support to the Chief Legal Officer and Chief Nurse & Clinical Governance Officer. You will manage diaries, prepare governance materials and support committees.

This role requires discretion, excellent communication and strong governance discipline, with experience handling sensitive information and coordinating Board processes.

Qualifications

• Experience providing high-level support to senior executives with complex portfolios.
• Demonstrated experience coordinating governance committee processes (agendas, papers, minutes, action tracking).
• Proven ability to handle legally privileged, clinically sensitive and confidential information with discretion.
• Strong governance discipline: document control, deadline management and escalation of risks.
• Excellent written and oral communication, drafting executive/board documents to a high standard.
• Advanced Microsoft 365 capability across Word, Outlook, Teams, SharePoint, PowerPoint and Excel.

Responsibilities

• Proactively manage executive diaries, correspondence, competing priorities and meeting coordination for the Chief Legal Officer and Chief Nurse & Clinical Governance Officer.
• Coordinate executive, Board and governance committee processes, including agendas, papers, minutes, decision records and action registers.
• Prepare, review and quality assure executive and Board-level correspondence, reports, briefings, presentations and other key documentation.
• Manage confidential and legally sensitive correspondence, records, matter files and deadlines, ensuring appropriate handling of privileged information.
• Support coordination and tracking of legal matters, claims, contracts, regulatory requests and information for external advisers, insurers and regulators.
• Assist with clinical governance reporting and assurance activities (quality/safety reports, policy reviews, accreditation actions, regulatory commitments).
• Monitor and follow up actions, issues and deliverables; escalate risks/delays as needed.
• Provide broader executive/administrative support: stakeholder liaison, travel, expense reconciliation, general portfolio administration.

Skills

Executive support

Governance coordination

Confidentiality

Microsoft 365

Documentation drafting

Stakeholder management

Travel coordination

Time management

Education

Tertiary qualification in business/administration/governance or related

Tools

Word

Outlook

Teams

SharePoint

PowerPoint

Excel

Job description

Calvary Health Care in Sydney is seeking an Executive Assistant to provide high-level confidential support to the Chief Legal Officer and Chief Nurse & Clinical Governance Officer. You will manage diaries, prepare governance materials and support committees.

This role requires discretion, excellent communication and strong governance discipline, with experience handling sensitive information and coordinating Board processes.