Executive Assistant & Office Manager - Part Time On-Site

Humanforce; Sydney; On-site; AUD 55,000 - 76,000; Part time

Benefits offered by this job

Flexible workplace

Learning and development

Talent referral program

Parental leave 12 weeks

Wellbeing days

Employee Assistance Program

Thrive platform access

Job summary

Humanforce is seeking a part-time Executive Assistant/Office Manager to support our Sydney team and ELT. You will keep the office running smoothly, coordinate meetings and travel, and oversee day-to-day operations.

The role is office-based and ideally suits someone who can work 4–5 days per week during school hours. Key attributes include strong organisational and communication skills, proficiency in Microsoft Office, and the ability to work autonomously with initiative in a fast-paced tech

Qualifications

• Experience supporting senior executives.
• Strong multitasking and calendar management ability.
• Proactive, organised and approachable with good communication.

Responsibilities

• Oversee day-to-day office operations and maintain an organised workplace.
• Manage office supplies, including kitchen and stationery.
• Coordinate meeting rooms and assist with visits and meetings.
• Provide administrative support to ELT, including calendar and travel arrangements.
• Review calendars to anticipate administrative needs and priorities.

Skills

Organisational skills

Time management

Communication skills

Microsoft Office

Autonomy

Tools

Microsoft Office

Job description

The Opportunity

We have a rare opportunity for a part‑time Executive Assistant/Office Manager to join our Sydney team.

We are looking for a proactive, organised and approachable Executive Assistant/Office Manager to help keep our offices running smoothly while providing administrative support to our Executive Leadership Team (ELT).

This is a part‑time, office‑based role, ideally suited to someone looking to work 4–5 days per week during school hours.

What you will do

• Working closely with the EA to the CEO, you will oversee day‑to‑day office operations, ensuring the workplace is organised, welcoming and running smoothly.
• Manage office supplies, including kitchen, stationery and general office purchases.
• Coordinate meeting rooms and assist with external visitors and meetings.
• Provide administrative support to the ELT, including calendar management and travel arrangements.
• Proactively review ELT calendars and upcoming commitments to anticipate administrative needs.
• Prioritise and manage weekly tasks to ensure smooth office operations.
• Assist with internal events, office activities and ad hoc projects as required.

Knowledge, Experience and Skills

• Excellent organisational and time management skills, with the ability to juggle competing priorities.
• Strong communication and interpersonal skills, with a friendly and approachable manner.
• Proficiency in Microsoft Office, including Outlook, Word, Excel and PowerPoint.
• Ability to work autonomously and take initiative.

Our values

• We are bold
• We are all in
• We are customer obsessed
• We do what we say
• We are good humans

Our approach to flexibility

We are passionate about people making their own decisions about where and when they work. Our hybrid model of minimum two days a week of in office moments supports flexibility tailored to individual and team needs, empowering people to achieve their career and personal goals.

Benefits

• A truly flexible workplace through our approach
• The opportunity to be part of a fast‑growing global tech company
• A focus on learning and development through Humanforce HR
• A generous talent referral program – know great people, be rewarded
• 12 weeks paid parental leave for primary carers, 4 weeks’ for secondary
• 4 extra days leave to focus on your wellbeing
• Contemporary and practical Employee Assistance Program
• A cool reward and recognition program – shout to your colleagues and earn points to spend
• Access to our own financial wellbeing platform Thrive – including earned wage access, tools to budget and save, perks and cashback across 100s of Australian retailers
• Fun, collaborative culture with passionate people
• A workplace where you can genuinely improve the world of work!

We are a diverse and dispersed organisation and are actively looking to grow our team with individuals from all diverse backgrounds. We encourage applicants from all backgrounds, cultures, ages, genders, neurodiversity, religions, sexual orientations, and experiences to apply.

About the role

The Executive Assistant provides high‑level, confidential and proactive executive and administrative support to the Chief Legal Officer and Chief Nurse & Clinical Governance Officer. The role is responsible for coordinating executive diaries, preparing governance materials, supporting committees, tracking key actions and deadlines, and managing stakeholder relationships across both portfolios.

Working across sensitive legal, clinical and organisational matters, the successful candidate will bring sound judgement, initiative and exceptional discretion, with a strong understanding of confidentiality and governance requirements. The role also provides an opportunity to contribute to LCMHC's mission and values of healing, hospitality, stewardship and respect.

Your main duties will include

• Proactively manage executive diaries, correspondence, competing priorities and meeting coordination for the Chief Legal Officer and Chief Nurse & Clinical Governance Officer.
• Coordinate executive, Board and governance committee processes, including agendas, papers, minutes, decision records and action registers.
• Prepare, review and quality assure executive and Board‑level correspondence, reports, briefings, presentations and other key documentation.
• Manage confidential and legally sensitive correspondence, records, matter files and deadlines, ensuring appropriate handling of privileged information.
• Support the coordination and tracking of legal matters, claims, contracts, regulatory requests and information required by external legal advisers, insurers and regulators.
• Assist with clinical governance reporting and assurance activities, including quality and safety reports, policy reviews, accreditation actions and regulatory commitments.
• Monitor and follow up on actions, emerging issues and key deliverables, coordinating information across services and escalating risks or delays where required.
• Provide broader executive and administrative support, including stakeholder liaison, research, travel coordination, expense reconciliation and general portfolio administration.

About you

• Experience providing high‑level support to senior executives with complex portfolios.
• Demonstrated experience coordinating executive or governance committee processes, including agendas, papers, minutes and action tracking.
• Proven ability to handle legally privileged, clinically sensitive, commercially confidential and personally sensitive information with discretion.
• Strong governance discipline, including document control, deadline management, quality assurance and escalation of material risks or delays.
• Exceptional written and oral communication skills, including the ability to draft and edit executive and Board‑level documents to a high standard.
• Advanced Microsoft 365 capability, including Word, Outlook, Teams, SharePoint, PowerPoint and Excel, and confidence using workflow and action‑tracking tools.
• Highly developed organisational, analytical and prioritisation skills, with the ability to anticipate needs, identify dependencies and manage ambiguity.
• Ability to work autonomously, exercise sound judgement and maintain effective relationships with senior internal and external stakeholders.
• Demonstrated flexibility and willingness to support others when needed, particularly during peak activity or critical periods.
• A strong commitment to the mission, values and vision of LCMHC, and the ability to represent and promote these consistently in all professional interactions.
• Tertiary qualification in business, administration, governance, legal studies or a related discipline.
• Experience within healthcare, clinical governance, legal, regulatory or risk environments.

We are a diverse and dispersed organisation and are actively looking to grow our team with individuals from all diverse backgrounds. We encourage applicants from all backgrounds, cultures, ages, genders, neurodiversity, religions, sexual orientations, and experiences to apply.